Corporate Secretarial Service Coordinator

Corporate Secretarial Service Coordinator
Tokyo, Japan
Monday – Friday, 09:00 – 18:00
Hybrid

Key Responsibilities

Company Secretarial Services

- Provide high-quality company secretarial support to a portfolio of client entities.
- Assist with company incorporations, deregistrations, and other corporate lifecycle events.
- Prepare and coordinate corporate documents, including board resolutions, shareholder resolutions, meeting minutes, powers of attorney, and other statutory documentation.
- Support changes in corporate information, including director, representative director, registered address, and company officer changes.
- Assist in maintaining corporate records and statutory registers in accordance with applicable regulations.

Corporate Administration

- Process client requests relating to the application of company seals and chops.
- Manage incoming and outgoing correspondence, including courier packages and official documents.
- Scan, file, and maintain corporate documentation in electronic document management systems.
- Ensure client records and entity information are accurately maintained in internal databases and entity management systems.

Regulatory and Filing Support

- Assist with statutory filings and submission of corporate documents to relevant authorities.
- Liaise with the Legal Affairs Bureau, Tax Office, banks, and other government agencies as required.
- Support clients with requests relating to regulatory, banking, and compliance matters.
- Monitor filing deadlines and support ongoing compliance requirements.

Client Service and Compliance

- Respond to client inquiries in a timely and professional manner.
- Support client acceptance, due diligence, and compliance procedures where required.
- Build and maintain strong working relationships with clients and internal stakeholders.
- Assist with process improvements and special projects as assigned.

Qualifications and Experience
Essential Requirements

- Degree or diploma in International Liberal Studies, Business Administration, Corporate Governance, Law or a related field.
- Minimum of 2 years' relevant experience , preferably in a corporate services provider, professional services firm, law firm, or similar environment.
- Native-level Japanese language proficiency.
- Business-level English communication skills, both written and spoken.
- Proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint.

Preferred Attributes

- Strong organizational and time-management skills.
- Excellent attention to detail and accuracy.
- Ability to work independently and manage multiple priorities.
- Proactive, self-motivated, and eager to learn.
- Strong interpersonal and communication skills.
- Ability to adapt to changing priorities and deadlines.
- Collaborative team player with a client-focused mindset.

What We Offer

- Opportunity to work with multinational clients across various industries.
- Exposure to corporate governance, regulatory compliance, and entity management in Japan and across the APAC region.
- Professional development and career growth opportunities.
- Collaborative and supportive team environment.
- Flexible working arrangements and continuous learning opportunities.