Payroll & Accounts Officer

An exciting opportunity has become available for a Payroll & Accounts Officer to join the Finance team at Grace Loves Lace – a world-renowned bridal brand celebrated for redefining bridal fashion with effortless elegance and sustainability at its core.

Ideally based in Dallas, Texas, we are also open to considering candidates located in other US cities, including Phoenix, Denver and Las Vegas.  The role offers a hybrid working arrangement, with a combination of working from one of our boutique locations and remotely from home.

This role will take ownership of our US payroll function while providing review and oversight of payroll across Australia, the UK and Canada. Alongside payroll, you'll support the wider Finance team with accounts payable, accounts receivable and bank reconciliations, making this a varied, hands-on role for someone who enjoys working across both payroll and general accounting.

Working closely with our CFO and wider Finance team based in Australia, you'll play an important role in maintaining accurate financial records and ensuring payroll and accounting processes run smoothly across our international business.

The position is ideally suited to someone comfortable working flexible hours, with a willingness to work later hours to provide regular overlap with our Australian Head Office. This will be particularly important when collaborating with the wider Finance team and supporting international payroll queries.

The standard working week is 5 days (40 hours), although we would also be open to considering someone seeking a 30-hour working week for the right candidate.

Key Responsibilities

Payroll

- Take ownership of the end-to-end fortnightly US payroll process, including timesheets, new starters, terminations, pay changes, deductions and benefits, ensuring accurate and timely payment.

- Ensure US payroll complies with all federal, state and local legislation, including tax withholding, payroll tax deposits, filings, state registrations and year-end reporting.

- Review and oversee payroll across Australia, the UK and Canada each pay cycle, checking for accuracy, identifying discrepancies and liaising with relevant payroll providers and teams.

- Manage the payroll inbox as the first point of contact for employee payroll queries across all regions, ensuring enquiries are addressed promptly and professionally.

- Maintain accurate and confidential employee payroll records, including employment changes, leave balances and tax documentation.

- Prepare payroll journals, reconcile payroll clearing and liability accounts, and support month-end reporting.

- Support payroll audits, reporting requirements and ongoing improvements to payroll processes and controls.

Accounts & Reconciliations

- Process accounts payable transactions and complete regular account reconciliations.

- Process accounts receivable transactions and assist with regular AR reconciliations.

- Complete daily bank reconciliations across relevant accounts, investigating and resolving discrepancies.

- Assist with monthly balance sheet reconciliations and general finance administration.

- Maintain accurate financial records and data across relevant finance systems.

Essential Knowledge/Behaviours:

- Demonstrated experience managing end-to-end US payroll, including multi-state payroll, payroll tax and year-end reporting.

- Strong working knowledge of US federal and state payroll legislation and compliance requirements.

- Experience using recognised US payroll platforms.

- Working experience across accounts payable, accounts receivable and bank reconciliations, with a sound understanding of accounting practices.

- Experience using industry-recognised finance systems such as NetSuite, SAP or similar.

- Extensive knowledge and experience using Excel.

- Strong computer skills and proficiency in MS Office, with the ability to quickly learn new systems.

- Exceptional attention to detail and accuracy, particularly when handling sensitive financial information.

- Comfortable working flexible hours, including later hours to provide regular overlap with our Australian Head Office.

- A collaborative team player who aligns with the Grace Loves Lace mission and values.

Experience reviewing or processing payroll across Australia, the UK and/or Canada, along with payroll certification (FPC or CPP) or relevant accounting qualifications, would be highly regarded.

Our Benefits:

- Product discounts of 30% to 50% for yourself, your family and friends.

- Access to employee discount platforms offering savings with a range of retailers.

- Work within a passionate team in a fast-growing, international business with opportunities for career development.

- Ongoing support and professional development to help you expand your skills.

- Enjoy team rewards, monthly recognition programs and bi-annual team celebrations.

All candidates must have unrestricted working rights in the United States and will be required to provide two recent and relevant professional referees.

We thank you for your interest in joining Grace Loves Lace. Please note that only shortlisted candidates will be contacted.

Grace Loves Lace has always been, and always will be, committed to providing an environment free of discrimination and harassment to our candidates, employees, customers and suppliers. We are committed to equal opportunity and recruitment decisions are based on merit and business needs. We do not base decisions on any classifications protected by federal, state or local laws and ordinances. Reasonable accommodations are available to qualified individuals.