Associate Material Planner, ING, P&B

Job Title – Associate Material Planner, ING, P&B

City, Country - Dahej, India

Your key responsibilities:

1. Raw Material Requirement Planning

- Calculate raw material (RM) requirements based on production demand and inputs received from the Production Planner.
- Analyze inventory levels, open purchase orders, safety stock requirements, and future demand to determine procurement needs.
- Ensure uninterrupted material availability to support production plans.

2. Source of Supply Validation

- Regularly validate the Source of Supply (SOS) in SAP before initiating procurement activities.
- Verify that all procurement master data is correctly maintained, including : Source List Purchase Information Record (PIR), Supplier Master Data, Lead Times and Purchasing Parameters
- If a valid source of supply is unavailable, initiate discussions with the Global Sourcing Manager to establish and update the required procurement master data in SAP.

3. Purchase Order Management

- Create and release Purchase Orders (POs) in SAP based on material requirements and required delivery dates.
- Ensure purchase orders are placed with approved suppliers and comply with sourcing strategies.
- Monitor open purchase orders and ensure timely execution.

4. Supplier Communication & Order Confirmation

- Communicate purchase orders to suppliers and obtain order confirmations within 48 hours.
- Follow up proactively with suppliers for pending confirmations.
- If confirmation is not received within 48 hours: Generate system alerts, Inform the Production Planner and Sourcing Manager, Create and maintain Missing Part Management (MPM) records.

5. SAP Confirmation Updates

- Once supplier confirmation is received, update confirmed quantities and delivery dates in SAP.
- Maintain accurate system data to support planning and production scheduling.

6. Shipment Tracking & Schedule Updates

- Monitor supplier shipment schedules.
- Update SAP with actual shipment dates and delivery schedules received from suppliers.
- Continuously track shipment progress and highlight any deviations from plan.

7. Shipping Documentation Verification

- Review shipping documents received from suppliers, including ; Commercial Invoice, Packing List, Bill of Lading / Airway Bill, Certificate of Origin, Other regulatory documents as applicable
- Coordinate with the Logistics Manager and Customs Handling Agent (CHA) to verify document accuracy.
- Communicate required corrections to suppliers and ensure revised documents are received before shipment clearance.

8. Inbound Logistics Coordination

- Inform Warehouse and CHA teams about incoming shipments.
- Provide shipment details, expected arrival dates, and required documentation.
- Ensure all stakeholders are prepared for smooth material receipt and customs clearance.

9. Material Receipt Support

- Share all necessary documentation with the Warehouse Team for goods receipt activities.
- Support timely material receipt and SAP Goods Receipt (GRN) completion.
- Resolve discrepancies related to quantity, documentation, or shipment status.

10. Raw Material Forecasting

- Prepare raw material forecasts based on Production Planner inputs.
- Maintain short-term and long-term material outlooks. Share forecasts with: Suppliers, Global Sourcing Managers, Other stakeholders as required

- Support capacity planning and supplier readiness.

11. Supplier Payment Follow-up

- After material receipt and GRN completion, monitor supplier payment status according to agreed payment terms.
- Coordinate with the GES Team to ensure timely payment processing.
- Investigate and resolve invoice, receipt, pricing, or payment discrepancies.
- Collaborate with Procurement, Finance, Warehouse, Suppliers, and other stakeholders to ensure issue resolution.

We bring.

- Empowerment to make meaningful contributions while upholding ethical standards.
- Recognition and celebration of your efforts and accomplishments.
- Opportunities for growth and advancement for those who embrace innovation and take initiative.
- Opportunity to build a career making a significant impact on billions of lives, with the freedom to shape your own path.
- Responsibility and accountability in living company values and driving sustainable solutions.
- Supportive environment where individuals are empowered to progress and contribute to meaningful change.

You bring.

- Education
- Bachelor’s Degree in Material Management, Supply Chain Management, Logistics, Procurement, Business Administration, or a related discipline.

- Experience
- 5+ years of experience in the Chemical Industry, preferably within an SEZ (Special Economic Zone) environment.
- Proven experience in Material Planning, Procurement, Inventory Management, and Supplier Coordination.
- Experience handling import procurement, customs clearance processes, and inbound logistics activities is preferred.

- Technical Knowledge
- Strong knowledge of SAP, particularly the Procure-to-Pay (P2P) process, including:

Purchase Requisitions (PR), Purchase Orders (PO), Source List Management, Purchase Information Records (PIR), Goods Receipt (GRN)

- Supplier Invoice and Payment Process
- Familiarity with Kinaxis for demand planning, supply planning, and material requirement management.
- Good understanding of inventory control principles and material planning methodologies.
- Knowledge of import/export processes and customs documentation.

- Communication & Interpersonal Skills
- Strong communication skills with the ability to interact effectively with suppliers, sourcing managers, logistics providers, warehouse personnel, and internal stakeholders.
- Ability to work collaboratively with : Production Planning, Production Operations, Quality Control (QC), Logistics, Sourcing Teams, Finance and GES Teams
- Excellent interpersonal skills with the ability to build positive working relationships and maintain a professional, courteous, and respectful approach.

Equal opportunities commitment

dsm-firmenich is fully dedicated to inclusion because when people feel engaged and empowered, their creativity and innovation drives unprecedented progress. We aim to build a workplace where opportunity really is equal, so everyone can thrive. We do not discriminate if there’s a place for everyone at dsm-firmenich.

As a committed equal opportunity employer, we ensure our recruitment practices are inclusive and fair. We encourage the recruitment of a diverse workforce, representative of the communities in which we work, by using inclusive language, diverse interview panels, and diversified sourcing strategies. Selection is based on qualifications, competency, experience, performance history and fit with the team to advance fair and equitable opportunity.

Employment decisions are based upon job-related reasons regardless of an applicant's race, color, ethnicity, national origin, religion, gender, gender identity or expression, sexual orientation, age, disability, backgrounds, genetic information, protected veteran status, or any other status protected by law.

We are committed to providing reasonable support for disabled applicants in our recruiting process. Should you need assistance, and are comfortable to share this, please let us know.

About dsm-firmenich:

At dsm-firmenich, we don’t just meet expectations – we go beyond them. 
Join our global team powered by science, creativity, and a shared purpose: to bring progress to life.
From elevating health to making fortified food and sustainable skincare, the impact of your work here will be felt by millions – every single day. Whether it’s fragrance that helps you focus, alternative meat that’s better for the planet, or reducing sugar without losing flavor, this is where you help shape the future of nutrition, health, and beauty for everyone, everywhere.

And while you’re making a difference, we’ll make sure you’re growing too. With learning that never stops, a culture that lifts you up and the freedom to move across businesses, teams, and borders. Your voice matters here. And your ideas? They’re essential to our future.

Because real progress only happens when we  go beyond, together.

Our application process:

Interested in this position? Please apply on-line by uploading your resume in English via our career portal ( www. dsm-firmenich.com/careers ).

For further information, please contact Kanika Maloo, Talent Acquistion Partner ([email protected])

Inclusion, belonging and equal opportunity statement:

At dsm-firmenich, we believe being a force for good starts with the way we treat each other. When people feel supported, included, and free to be themselves, they do their best work – and that’s exactly the kind of culture we’re building. A place where opportunity is truly equal, authenticity is celebrated, and everyone has the chance to grow, contribute, and feel they belong.

We’re proud to be an equal opportunity employer, and we’re serious about making our hiring process as fair and inclusive as possible. From inclusive language and diverse interview panels to thoughtful sourcing, we’re committed to reflecting the world we serve.
We welcome candidates from all backgrounds — no matter your gender, ethnicity, sexual orientation, or anything else that makes you, you.

And if you have a disability or need any support through the application process, we’re here to help – just let us know what you need, and we’ll do everything we can to make it work.

Agency statement

We’re managing this search directly at dsm-firmenich. If you’re applying as an individual, we’d love to hear from you. We’re not accepting agency submissions or proposals involving fees or commissions for this role.