About this role
Req ID: 531259
We create smart innovations to meet the mobility challenges of today and tomorrow. We design and manufacture a complete range of transportation systems, from high-speed trains to electric buses and driverless trains, as well as infrastructure, signalling and digital mobility solutions. Joining us means joining a truly global community of more than 70000 people dedicated to solving real-world mobility challenges and achieving international projects with sustainable local impact.
JOB TITLE & JOB CODE
Job Title (Job code): Payroll & Compliance Specialist (HR-AP-01_015)
PURPOSE OF THE JOB
Responsible for the complete scope of Payroll and compliance operations for India and APAC region ( added advantage if he/she is aware of Taiwan / Singapore / Hongkong payroll ), by working closely with location / Unit payroll coordinators, HRMs /HRBPs, Payroll Vendor, Finance Controllers-, Treasury and Accounting to ensure implementation of payroll as per guidelines. Key responsibilities include collecting of Input, preparing and processing pay checks, resolving employee payroll inquiries, and producing financial and tax reports for management.
Ability to work autonomously as well as part of a team is a necessity.
The position also drives process improvements, maintains accurate data, and supports stakeholders with timely reports and advisory inputs.
ORGANISATION
Organisation structure (job belongs to...)
APAC/HR/HRO - Payroll
Reports directly to:
Cluster / Country Payroll Manager.
Other reporting to:
NA
Direct reports:
NA
Network & Links
Internal
- HRM / HRB, HR Operations
- Finance / HR / CoE Total Reward / Employees / Tax / Legal / Admin.
External
- Statutory / Legal Authorities
- Payroll Provider
- Bank / Auditors / Compliance partner
MAIN RESPONSABILITIES
Key accountabilities:
- Shall be responsible for the Payroll operations for India along with APAC Region ( added advantage if he/she is aware of Taiwan / Singapore / Hongkong payroll) population and the related compliance activities, connected with the payroll process. Shall be part of the Payroll team to implement the ‘maker & checker’ concept in the payroll process .
- Digitalize the Payroll process as much as possible, to simplify processes, reduce TAT and increase accuracy of operations( Target 99.90%).
- Responsible for Payroll On time delivery according to monthly schedule.
- Strengthen Payroll processes to ensure there are no gaps/loop-holes, ensure adherence to procedures and provide training / cascade to all HR colleagues. Implement the REX from past incidents to build robust payroll process with clear process flow and accountability/responsibility mapping (RACI).
- Preparation of monthly variance report and analysis. Verify and certify the final output file before disbursement of salary.
- Provide second level support for resolving payroll specific queries within defined SLAs (service level agreement), escalating to payroll experts as required.
- Responsible for payroll controls and validate payroll results as defined by payroll experts/managers.
- Responsible for ensuring all work instructions are maintained to ensure they are relevant and compliant.
- Identify and raise change requests through the appropriate internal channels to ensure ongoing policy and business process changes are reflected in the payroll solution.
- Provide coaching for colleagues on payroll related issues.
- Ensure personal knowledge of payroll specific information is maintained and shared across team
- Proactively identify processing issues and areas for process improvement.
- Propose and implement solutions to address issues or areas for improvement.
- Support Payroll Lead / Manager who liaise with the 3rd party payroll provider on issues with and enhancements to the payroll solution.
- Assist the higher management in variance analysis and cash flow/fund flow projections.
Compliance
- Support Payroll Lead / Manager in ensuring all payroll related processes are compliant with country tax and social security legislation.
- HR Audits – represent the Payroll team in all audits (ICQ, Statutory and Internal Audit etc.) and provide required data and ensure compliance to audit requirements .
- Ensure payroll related processes correctly represent company policy and are compliant with appropriate legislation i.e. Leave policy, Service Awards, Policy related payment etc
Expatriate Payroll & Taxation:
- Work closely with Expat management team to ensure inputs are received in timely manner and process the Expatriate payroll accurately.
- Ensure operational aspect of tax withholding, gross up calculations, perquisite taxation etc. on expatriate benefits.
- Work closely with Tax advisors with regard to Tax withholding.
Performance measurements:
- Performance will be measured based on above KPIs.
MAIN REQUIRED COMPETENCES
Educational Requirements
Mandatory:
- Bachelor’s degree mandatory. Master’s Degree would be an added advantage .
Desirable:
- Social Regulations
- Benefits Knowledge
Experience
Mandatory:
- Minimum 10+ years’ hands on experience in managing payroll for a large organization.
- Learning agility and flexible to adapt in a dynamic work environment.
- In-depth experience in Excel
- In-depth experience in country legislation related to payroll.
Desirable:
- Experience of large HR/Payroll systems. Global knowledge is an advantage.
- Experience of working in Global Shared Service environment would be an advantage.
- Knowledge of International Employment Legislation and Global Mobility Requirements.
- Added advantage if handled payroll of HK / SNG / Taiwan along with India.
Competencies & Skills
- Rigorous attention to detail and Sense of Confidentiality
- Excellent Team Player
- Sense of urgency and responsibility
- Excellent Customer Service and Interpersonal Skills
- Have in-depth knowledge of the payroll legislation of the country for which they are responsible.
- English Language Skills: Good command of written and spoken English to support payroll operations, stakeholder engagement and documentation within a global organization.
An agile, inclusive and responsible culture is the foundation of our company where diverse people are offered excellent opportunities to grow, learn and advance in their careers. We are committed to encouraging our employees to reach their full potential, while valuing and respecting them as individuals.
Job Type:Experienced