Project Coordinator – Fragrance Development Support (Fixed Term)

Job Summary
Do you have a strong interest in fragrance and product development? Are you a service-oriented team player with a can-do attitude? Do you possess strong organizational and planning skills to coordinate a large number of projects? If the answer is yes, then this is your opportunity to join a dynamic and motivated team of Project Coordinators!

IFF is a global leader in flavors, fragrances, food ingredients and health & biosciences. We deliver sustainable innovations that elevate everyday products.

Scent: Harnessing the full emotional power of scent, driven by pioneering creativity, science, consumer expertise and a mindful approach to fragrance design.

The role is based in Hilversum, the Netherlands (onsite role). Be part of a collaborative, detail-oriented and international team where together we create innovative fragrance solutions for leading global brands. Your potential is our inspiration!

As a Project Coordinator you will spend your time…

In this role you will drive the delivery of projects to develop and commercialize winning scent solutions for our customers. You support the various functions including sales and Creative teams with planning, coordination, communication and administration. Reporting to the Fragrance Development Support Team Lead you will be accountable for the accurate and timely delivery of Fabric/Home Care Value To Market projects for various regional/global accounts supported from the Hilversum Creative Center.

Project Coordination

- Understanding brief objectives and translate into manageable project and supporting communication of the approved project plan to the team members; accountability for controlling and monitoring with regards to the project plan and brief parameters
- Ensuring that all the resources (benchmarks, bases, oils for CI tests) needed for the project are available at the Creative Center; facilitating the network and planning of the projects
- Accountability for delivering the project successfully from a logistics perspective and following the project through until closure with final result recorded in the project management system PUMA
- Facilitating customer visits, meetings and distributing minutes

Account Strategy

- Building knowledge of the account strategy based on Category/Region
- Building and maintaining knowledge of customer portfolio, activities, strategy, brand, market and decision-making process

Business Process Management & Systems

- Ensure full knowledge of sampling and shipping process
- Agile usage and navigation of IFF tools and systems ensuring information is up-to-date and according to business standards; contribute to and lead identification, development, and roll out of best practices

Reporting

- Contribute to project and creative center reporting and analysis, while monitoring Cost to Serve and project-related expenses to identify and drive cost optimization opportunities.

What Makes You the Right Fit

- Available for a full-time role (40 hrs./ week) for 6 months.

- Strong English communication skills, both written and verbal.

- Highly organized with excellent attention to detail.

- Ability to manage multiple priorities and meet deadlines in a dynamic environment.

- Proactive and self-motivated with a problem-solving mindset.

- Comfortable working both independently and as part of a cross-functional team.

- Proficient in Microsoft Office applications, including Word, Excel and PowerPoint. Experience with SAP is a plus

- Interest in project coordination, innovation and the fragrance industry.

How Would You Stand Out?

- Curiosity about fragrance development, consumer products and innovation processes.

Why Choose Us?

- 8% holiday allowance and a performance based annual bonus scheme (AIP) for eligible roles
- Individual Choice Budget (IKB), which can be used flexibly (e.g., additional vacation days or monthly payout)
- 25 vacation days plus additional ADV days
- Commuting allowance (€0.23/km, up to 72 km one way) or full reimbursement of public transport (2nd class) OR lease car (role based)
- Attractive pension scheme, company-paid disability insurance and enhanced parental leave
- Access to an Employee Assistance Program (EAP) providing discreet wellbeing, financial, and personal support, along with employee resource groups and year-round activities such as workshops, sports events, volunteering, and social gatherings.

We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability.

Visit IFF.com/careers/workplace-diversity-and-inclusion to learn more