Pipeline Safety Management Systems Specialist

PRIMARY PURPOSE

The Pipeline Safety Management System Specialist supports the implementation, administration, assurance, and continuous improvement of TOPSafe , Tallgrass’ enterprise Pipeline Safety Management System. Working under the direction of the PSMS Director, this position manages assigned management system components, programs, and improvement initiatives and integrates TOPSafe expectations into business processes and field execution.

This position combines management system knowledge, program administration, stakeholder engagement, training, assurance, and performance analysis. Assigned responsibilities may include employee recognition programs, safety culture and employee feedback surveys, audits and assessments, corrective action management, documentation, communications, training, and performance reporting.

The Specialist applies working knowledge of API RP 1173 Pipeline Safety Management Systems to strengthen TOPSafe implementation and support Tallgrass’ PSMS requirements. The role partners with employees, leaders, and functional teams across pipeline, power generation, operations, projects, and support functions to translate management system expectations into practical processes, tools, and behaviors.

MINIMUM REQUIREMENTS

Education

- Bachelor’s degree from an accredited institution in Safety Management, Engineering, Business, Organizational Development, Data Analytics, or a related field; or an equivalent combination of education and directly relevant experience.

Experience / Specific Knowledge

- A minimum of three years of relevant experience in safety management systems, pipeline safety, safety program administration, operational improvement, assurance, risk management, or a related discipline.

- Working knowledge of API RP 1173 Pipeline Safety Management Systems and the ability to apply its concepts to implementation, documentation, assessment, and continuous improvement.

- Demonstrated ability to manage assigned program activities from planning through implementation, follow-up, and improvement.

- Experience developing or maintaining procedures, guidance documents, workflows, training materials, or implementation tools.

- Experience communicating requirements, facilitating discussions, or providing training to employees and stakeholders.

- Working knowledge of audit and assessment practices, corrective action management, and continuous improvement methods.

- Ability to gather and evaluate information from records, interviews, employee feedback, field observations, and performance data.

- Ability to analyze data and communicate findings through clear reports, presentations, and practical recommendations.

- Experience coordinating work across departments, influencing stakeholders, and following through on commitments.

- Intermediate proficiency in Microsoft Office and collaboration applications, including Excel, Word, PowerPoint, Outlook, SharePoint, and Teams.

- Familiarity with reporting and visualization tools such as Power BI.

Certifications, Licenses, and Registrations

- Must possess and maintain a valid driver’s license and a driving record satisfactory to the company and its insurers.

COMPETENCIES, SKILLS, AND ABILITIES

- Program ownership: Take responsibility for assigned processes and outcomes, anticipate needs, address issues, and follow work through to completion.

- Practical application: Translate requirements into usable processes and tools suited to field and business conditions.

- Communication and training: Explain requirements clearly, listen effectively, facilitate discussions, and present confidently to varied audiences.

- Collaboration and influence: Build trust and gain cooperation across functions, locations, and organizational levels.

- Judgment and problem-solving: Evaluate information objectively, distinguish individual concerns from systemic issues, and recommend practical solutions.

- Organization and execution: Manage multiple assignments, competing deadlines, stakeholder commitments, and detailed records.

- Continuous improvement: Seek feedback, evaluate effectiveness, and adjust processes to strengthen outcomes.

- Data literacy: Use data, field observations, employee experience, and operational context to inform decisions.

- Confidentiality and integrity: Handle sensitive information appropriately and maintain objective, accurate records and reporting.

- Ability to work independently under general direction and contribute effectively to cross-functional teams.

- Willingness to learn new systems, technologies, and operating processes.

- Ability to take direction, follow company policies, and adapt to changing priorities.

- Ability to demonstrate initiative, accountability, and consistent follow-through.

PREFERRED QUALIFICATIONS

The following qualifications provide additional value in this position:

- Direct experience implementing, administering, or assessing an API RP 1173-aligned PSMS.

- Experience in midstream pipeline, power generation, oil and gas, utilities, construction, or another high-hazard operating environment.

- Familiarity with PHMSA requirements under 49 CFR Parts 192 and 195 and applicable OSHA requirements.

- Experience conducting employee surveys, management system audits, maturity assessments, field verifications, or corrective action effectiveness reviews.

- Experience developing and delivering training or supporting organizational change and process adoption.

- Experience with workflow development, process mapping, project coordination, and business process improvement.

- Advanced proficiency in Excel, Power BI, SharePoint, or related reporting and collaboration tools.

- Relevant professional certification or training in safety, management system auditing, project management, or continuous improvement.

PHYSICAL DEMANDS

- The physical requirements below reflect activities that may be necessary to perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

- Sitting, standing, walking or moving throughout facilities, and driving.

- Using hands to type, handle documents, and operate office equipment.

- Communicating with employees and stakeholders in office, virtual, training, and field settings.

- Sitting for prolonged periods while performing office-based work.

- Reaching, bending, stooping, and occasional climbing or balancing during field visits, as required by the location and assigned activities.

- Regularly lifting or moving up to 10 pounds and occasionally lifting or moving up to 25 pounds.

- Visiting operating facilities, construction sites, rights-of-way, and other locations requiring compliance with site-specific safety requirements and personal protective equipment.

WORKING CONDITIONS

- Work is performed in office environments and at field locations, operating facilities, construction sites, and project locations as needed.

- Travel, including occasional overnight travel, is required to support implementation, employee engagement, training, assessments, and field verification.

- Field work may involve outdoor weather, noise, vehicle traffic, uneven walking surfaces, and active operations or construction environments.

- Work outside standard business hours may be required to support operational schedules, training, field activities, or business needs.

- May be required to carry a cell phone and respond outside standard business hours as business needs require.

- The successful candidate will be required to clear a drug screen and complete a background check, including a credit report for certain positions, following an offer and before employment begins.

SUPERVISORY RESPONSIBILITY

- No-This position serves as an individual contributor and provides functional coordination for cross-functional workgroups, assigned program activities, and implementation tasks.

- OTHER RESPONSIBILITIES

- The above statements describe the general nature and level of work performed. Additional responsibilities may be assigned based on business needs.

Compensation

The range for this role is $80,000-$110,000/year.