Executive Office and Workplace Manager

Office: London Group Headquarters

The Role

As three businesses come together to form one group, we are establishing a new London
headquarters at Monument. We are seeking an experienced and highly professional
Executive Office & Workplace Manager to support the effective day-to-day operation of the
London office and provide a high standard of support to Board members, Executives,
employees and visitors.

This is a visible and trusted role combining Executive and Board support, office and workplace
operations, business administration, employee experience and property administration. The
successful candidate will be highly organised, dependable and proactive, with the judgement
and confidence to anticipate requirements, manage competing priorities and ensure matters
are followed through effectively.

The London office is located within a serviced building. The role will be the principal internal
point of contact for office and building-related matters.

The role will also oversee the administration of the London and Manchester office lease
agreements.

To learn more, please visit us at: www.prescienthg.com .

Key Responsibilities

Executive, Board & Business Support
 Coordinate arrangements for Board, Executive Leadership Team and other senior
meetings, including rooms, technology, documentation, catering and refreshments.
 Anticipate practical requirements for senior meetings, office visits and external guests,
providing professional and discreet on-site support.
 Liaise with Executive Assistants, senior stakeholders and meeting organisers to
ensure arrangements are delivered effectively.
 Support colleagues, where required, with calendar management, meeting scheduling
and appointments.
 Maintain appropriate office and business documentation and support the preparation,
collation and distribution of communications, presentations and other materials.
 Coordinate central office communication channels, including shared email and
telephone contact points where applicable, ensuring enquiries are handled or directed
appropriately.
 Provide occasional logistical or travel coordination support for senior stakeholders
where required.

Workplace Operations & Building Coordination
 Take day-to-day ownership of the London workplace, maintaining a professional,
organised and welcoming environment.
 Maintain a visible presence in the office, identify requirements or issues proactively
and ensure appropriate follow-through.
 Oversee meeting rooms, desk bookings, office supplies, tea/coffee and kitchen
provisions, including the main and Boardroom kitchens, deliveries, access
arrangements and other routine office requirements.
 Act as the principal internal contact for the serviced building management team,
coordinating and following up matters relating to cleaning, maintenance, security,
access, heating and ventilation, waste, utilities and other building services.
 Coordinate with IT on office and meeting-room technology and escalate technical
issues where required.
 Coordinate contractors, office suppliers and services outside the building provision,
including relevant invoices and expenditure.
 Support workplace health, safety, fire and emergency arrangements in coordination
with building management and appropriate internal stakeholders.
 Coordinate onsite onboarding and workplace arrangements for starters, leavers and
team changes with People/HR and IT, including equipment readiness, office tours and
health and safety induction.
 Maintain relevant workplace procedures, records and operational documentation and
identify opportunities to improve office efficiency and service standards.
Property & Lease Administration – London and Manchester
 Oversee the administration of the Group’s London and Manchester office lease
agreements.
 Maintain accurate lease documentation and monitor key dates, obligations, notices,
renewals, rent reviews and other relevant milestones.
 Support lease renewals, negotiations and other property-related projects through
effective coordination of internal and external parties.
Employee Experience & Events
 Support a professional and welcoming experience for employees, candidates, clients
and visitors to the London office.
 Oversee the office sub-reception and coordinate visitor and front-of-house
arrangements with the building's main reception, including access requirements.
 Play an active role in the planning and coordination of internal events, town halls, team
activities and other engagement initiatives.
 Support the Talent Acquisition team with the coordination of recruitment interviews and
candidate visits, including scheduling interview calls and meetings, arranging
calendars, meeting rooms and video links, and providing onsite support during
interview visits.
 Work with People/HR and other teams to support a positive workplace culture and the
integration of the three businesses into one Group.

Experience & Skills

Essential
 Relevant experience in an Office Manager, Workplace Manager, Executive Office
Manager or similar role within a professional corporate environment.
 Experience supporting Board members, Executives and senior leadership teams.
 Strong organisational and prioritisation skills, with a demonstrated ability to anticipate
requirements and take ownership of matters.
 Professionalism, confidence and sound judgement when working with senior
stakeholders, clients and external visitors.
 Strong workplace and office-management experience, including liaison with building
management, landlords, managing agents or serviced-office providers.
 Experience coordinating meetings, calendars and business administration in a fast-paced
professional environment.
 Excellent attention to detail and high standards of execution.
 Strong written and verbal communication and stakeholder-management skills.
 Ability to manage changing priorities calmly and effectively.
 Experience working with suppliers, invoices and workplace expenditure.
 Strong proficiency in Microsoft Office and/or Google Workspace.
Desirable
 Experience administering commercial office leases or supporting property management
activity.
 Experience supporting an office move, new office opening or significant workplace
change.
 Experience working within a serviced or managed-building environment.
 Familiarity with UK workplace health and safety requirements.
 Experience working within an organisation undergoing integration or organisational
change.

Personal Attributes

The successful candidate will demonstrate:
 A proactive, dependable and highly organised approach.
 Professionalism and credibility with senior stakeholders.
 Strong judgement, discretion and attention to detail.
 A practical and hands-on approach.
 Strong ownership and follow-through.
 The ability to anticipate requirements and manage changing priorities effectively.
 A collaborative and service-oriented approach.

About Prescient Healthcare Group
Prescient® is a pharma services firm specialising in dynamic decision support and product
and portfolio strategy. We partner with our clients to turn science into value by helping them
understand the potential of their molecules, shaping their strategic plans and allowing their
decision-making to be the biggest differentiating factor in the success of their products. When
companies partner with Prescient, the molecules in their hands have a greater potential for
success than the same science in the hands of their competitors.

Founded in 2007, Prescient is a global firm with a footprint in ten cities across three continents.
Our team of nearly 500 experts partners with 27 of the top 30 biopharmaceutical companies,
the fastest-growing mid-caps and cutting-edge emerging biotechs, including some of the
biggest and most innovative brands. More than 80% of our employees hold advanced life
sciences degrees, and our teams deliver an impressive depth of therapeutic, clinical and
commercial expertise.

Prescient has been a portfolio company of Bridgepoint Development Capital since 2021 and
Baird Capital since 2017. For more information, please visit: www.prescienthg.com.

We are an equal opportunity employer and fully comply with applicable legislation in all of the
geographies in which we operate. Applicants are considered for positions without regard to
veteran status, uniformed service member status, race, colour, religion, sex, national origin,
age, physical or mental disability, genetic information or any other category protected by
applicable national, federal, state or local laws.