HR Assistant

Job Summary : Provide foundational administrative, operational and clerical support to the HR department. Act as a key point of contact for employees for onboarding, training, safety, uniforms, benefits and daily people operations.

Reports to : the Executive Director of Human Resources

Essential Functions and Duties (including, but not limited to) :

- Onboarding & Offboarding

Welcome new hires and facilitate orientation and training sessions

- Collect new-hire documents, set up HRIS profiles, and coordinate with IT for equipment

- Prepare exit packages and coordinate offboarding tasks for departing staff

- Records & Data Management

Maintain physical and digital employee files, databases, and HRIS systems

- Track employee attendance, paid time off (PTO), sick leave, and timesheets

- Run reports and assemble workforce data as requested by HR leadership

- Payroll & Benefits Assistance

Gather attendance and time records to feed into payroll processing

- Assist employees with basic questions regarding health insurance, retirement plans (like 401k), and benefit enrollments

- Help check pay data and resolve minor payroll discrepancies

- Employee Communication & Compliance

Serve as a first point of contact for general employee inquiries and policy questions

- Maintain strict confidentiality regarding sensitive employee and company data

- Support compliance efforts by following labor laws, company policies, and safety regulations

- Safety Compliance & Training

Draft and revise safety policies and procedures in compliance with local, state and federal rules and regulations

- Manage third party safety compliance

- Advise leadership on safety compliance concerns

- Create, publish, assign and manage mandatory safety trainings in Learning Management System