Intake Supervisor

Are you ready to transform the process that sets the stage for successful legal outcomes?

Do you have the sales and closing expertise to secure new clients and develop a high-performing intake team?

Do you have the analytical skills to turn data into impactful decisions in a growing firm?

Are you passionate about client experience and efficient case management?

Final question: When faced with a challenge, do you get excited or run away?

** IMPORTANT: TO APPLY **

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Our client is a Texas-based personal injury law firm dedicated to providing compassionate legal representation and responsive client service. The firm is experiencing significant growth and is focused on strengthening its intake operations to support increasing case volume while maintaining high standards of client care.

As part of its continued development, the firm is restructuring its intake department to improve client conversion, case evaluation, operational efficiency, and coordination between intake and case management. The organization values proactive leadership, accountability, data-driven decision-making, and continuous process improvement.

The Intake Supervisor plays a pivotal role in supporting our client's growing personal injury practice by ensuring efficient intake operations and a high standard of client service. As the firm continues to expand, this position will lead the intake department through operational improvements, process restructuring, and team development to support increasing case volume and evolving business needs. The role will directly influence client experience, case evaluation, team performance, and overall operational efficiency through strategic leadership and data-driven decision-making. This is an in-office position based in the Houston, Texas area, with standard working hours of approximately 9:00 a.m. to 6:00 p.m. The role also requires flexibility to address departmental needs outside regular business hours when necessary.

What you’ll do:

- Department Leadership: Take ownership of a six-person intake department, including employees working both onsite and remotely. Lead weekly team meetings, establish clear expectations, delegate responsibilities effectively, and foster a culture of accountability, collaboration, and continuous improvement.

- Intake Operations & Process Improvement: Lead the department's transition toward a two-tier intake structure, overseeing both initial client contact and conversion (Intake 1) and post-signing case processing, liability clearance, claim opening, initial client communication, and handoffs to Case Management (Intake 2). Identify workflow inefficiencies, improve coordination, and ensure cases progress accurately and efficiently through each stage.

- Performance Management & Quality Assurance: Establish clear performance expectations, conduct regular call audits, provide constructive coaching and training, address recurring errors or underperformance, and reinforce successful intake practices to improve team consistency and results.

- Data Analysis & Forecasting: Monitor call volume, conversion rates, and operational performance metrics to identify trends, forecast staffing needs, evaluate time-of-day demand, and implement data-driven improvements to departmental efficiency and client conversion.

- Case Evaluation & Prioritization: Evaluate incoming and newly signed cases to identify matters requiring urgent attention, additional review, or expedited handling. Apply sound judgment when prioritizing cases and coordinating timely escalation based on incident details, case circumstances, and operational needs.

- Staffing & Coverage Management: Oversee employee schedules, workload distribution, and staffing coverage throughout the day. Analyze call volume patterns, identify coverage gaps, and adjust schedules or assignments to maintain responsiveness and operational efficiency.

What we’re looking for:

- Relevant Experience: Approximately five or more years of experience in intake, call center operations, or a comparable high-volume environment, with demonstrated success in team leadership and performance management. Experience in personal injury intake is preferred, but candidates from insurance claims, emergency dispatch, healthcare intake, sales management, or similar operational backgrounds are encouraged to apply.

- Analytical Skills: Strong ability to interpret data and implement strategies based on operational insights.

- Communication Skills: Excellent written and verbal communication skills, with the ability to lead team discussions, provide constructive feedback, handle difficult conversations, and communicate effectively with clients, employees, and firm leadership.

- Technology & Systems: Comfortable using call management software, CRM platforms, and operational reporting tools. Familiarity with VXT, Lead Docket, or Filevine is an advantage, but the ability to learn new systems and use data effectively is more important.

- Emotional Resilience: Ability to handle complex client situations with poise and empathy.

Why you should work here:

- Meaningful Operational Impact: Play a key role in strengthening the firm's intake function, improving client conversion, and establishing efficient processes that support increasing case volume.

- Leadership Collaboration & Strategic Impact: Collaborate with firm leadership to drive departmental initiatives, strengthen team performance, and implement operational improvements that support the firm's continued growth.

- Client Impact: Make a meaningful difference in the lives of clients at critical moments.

Join our client’s team as an Intake Supervisor and take a leading role in shaping the client experience and strengthening intake operations. Through strategic leadership, team development, and process improvement, you will make a meaningful impact on departmental performance, case management, and client satisfaction. If you are a proactive, results-driven leader ready to drive operational excellence and support a growing personal injury practice, we invite you to apply and contribute to a firm dedicated to delivering exceptional legal services.