Accounts Payable Specialist

Job description:

Who We Are

Power Systems West (PSW) is a family-owned business which was founded in 1955 and is a long-time KOHLER distributor. We have aligned our vision with our goal to become the go to generator systems supplier in Washington, Oregon, Colorado, Utah, Idaho, Montana, and Alaska. As such, we are building a winning team of experts who are committed to providing total power solutions to our customers.

What We Do

The Power Systems West team provides generator, air compression, and engine solutions for lifes power needs. Offering quality brands like KOHLER/Rehlko, Atlas Copco, and Honda. our experts provide solutions for data centers, water & sewer districts, healthcare facilities, utilities, military bases, hi-rise buildings, hi-tech, bio-tech, pharmaceutical, government, airports, retail, manufacturing, casinos, and residences.

The Role

The Accounts Payable Specialist plays a critical role in supporting the organizations financial operations by ensuring the accurate and timely processing of invoices, vendor payments, and account reconciliations. This position is responsible for maintaining strong vendor relationships, ensuring compliance with company policies and internal controls, and contributing to the overall efficiency and accuracy of the department.

Key Responsibilities include the following:

Process a high volume (300+ per week) of vendor invoices accurately and timely using ERP Priority

Review invoices for proper approvals, coding accuracy, 2-way/3-way matching, and supporting documentation

Reconcile vendor statements and investigate/resolve discrepancies

Manage the AP inbox, respond to vendor inquiries and maintain positive vendor relationships

Maintain and update vendor records, including W-9 forms, payment information, and 1099 documentation, ensuring compliance for audit requirements and reporting

Assist with month-end close processes, including accruals

Support annual audits by providing requested documentation and account details

Collaborate with internal departments to resolve invoice and payment issues and clarify documentation

Provide general support to the department and assist with additional tasks as needed

Required Skills and Experience

Associates or Bachelors degree in Accounting, Finance, Business Administration, or a related field preferred

Minimum of 4 years of accounts payable experience, preferably in a high-volume environment

Strong understanding of accounts payable processes, accounting principles, and internal controls

Experience with ERP/accounting systems

Proficiency in Microsoft Office, particularly Excel (VLOOKUPs/Pivot Tables)

High level of accuracy and attention to detail with the ability to process large volumes of information

Strong organizational and time management skills, with the ability to prioritize competing deadlines

Excellent analytical, problem-solving, and reconciliation skills

Effective verbal and written communication skills, with the ability to interact professionally with vendors and internal stakeholders

Ability to work independently while contributing effectively within a team environment

Demonstrated commitment to accuracy, confidentiality, and continuous process improvement

Construction, manufacturing, or multi-entity accounting experience is a plus

Power Systems West Core Values

All PSW team members are expected to embrace and demonstrate our Core Values:

- CHAMPION SAFETY: Know it. Own it. Share it.

- ACT WITH ETHICAL INTEGRITY: Build trust by honoring our reputation and relationships

- PEOPLE FIRST: Prioritize family values, value diversity and operate as one caring team

- PURSUE EXCELLENCE IN CRAFT: Deliver exceptional internal and external customer service; embrace continuous improvement

- LEAD HUMBLY AND CONFIDENTLY: Take initiative with confidence; be respectful and open to learning

- BE ACCOUNTABLE; ALWAYS ON: Accept challenge and make it happen to support our customers 24/7/365 power needs

Compensation & Benefits

As a PSW team member, you will enjoy a total compensation package that includes competitive pay and benefits:

- Competitive Pay Range: $24 - $29/hour, dependent upon experience

- Health & Wellness: medical, prescription drug, dental, vision, life, employee assistance program and pet insurance

- Work/Life Balance: generous paid time off and holiday schedule

- Support: 401(k) savings plan with company contributions, tuition reimbursement and training for professional development

We are a drug-free workplace; drug and alcohol testing will be conducted as part of the post-employment offer process.

Power Systems West is an equal employment opportunity employer. We do not discriminate on the basis of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity and/or expression, Veteran status or other status protected by law.