HR Admin

Job Title: HYRBID (3 days) HR Admin in Coral Gables, FL For immediate consideration, please email your resume and interview availability to ([email protected]) ASAP today or tomorrow. I am conducting interviews this week and looking to hire immediately. To sign up for an initial phone screening, please free free to plug time into my calendar: https://talentassistant.astoncarter.com/assistant/bookings/cebf9226-203c-4bc4-90de-3e90d29f66f6 Great opportunity for entry-level HR / admin looking to get their foot in the door with a great company! Looking for entry-level HR experience! Job Description We are seeking a detail-oriented HR Operations Administrative Assistant to support the North America HR organization. This role will be responsible for maintaining accurate employee information, supporting HRIS transactions, administering employment documentation and compliance processes, and assisting with employee lifecycle activities. The ideal candidate combines strong HR operations experience with excellent data accuracy, confidentiality, and the ability to manage multiple priorities with limited oversight. Responsibilities

- Maintain accurate and current employee records and compliance files.
- Manage HR document uploads in accordance with applicable retention, privacy, and confidentiality requirements.
- Complete Workday data entries and employee transactions.
- Assist with ad hoc HR reporting, data validation, and record maintenance.
- Identify and help resolve discrepancies in employee information and documentation.
- Manage federal, state, and local labor law posting requirements across applicable jurisdictions.
- Monitor regulatory changes across multiple states and escalate potential impacts to HR leadership.
- Maintain accurate supporting records for employment compliance activities.
- Prepare, process, and file new-hire onboarding documentation, including personnel action forms and technology/equipment requests.
- Partner with HR shared services and North America payroll to process new hires accurately and on schedule.
- Create, organize, and maintain employee personnel files.
- Administer Form I-9 requirements and the E-Verify process.
- Support employee offboarding through accurate HRIS data entry and documentation.
- Maintain confidentiality when working with employee records and personally identifiable information.

Essential Skills

- Hands-on experience with HRIS / Workday for HR data entry, employee transactions, reporting, and data validation.
- Experience supporting new hires, employee record creation, personnel changes, onboarding documentation, and offboarding.
- Ability to administer Form I-9 requirements and manage employment eligibility verification through E-Verify.
- Strong attention to detail when entering, validating, maintaining, and reporting sensitive employee information.
- Experience maintaining personnel records and compliance documents while following privacy, confidentiality, and document-retention requirements.
- Previous HR support experience covering employees in multiple U.S. states.
- Experience monitoring federal, state, and local employment requirements.
- Experience coordinating with payroll and/or HR shared-services functions.
- HR reporting experience.
- Experience working in a high-volume or rapidly changing HR environment.

Additional Skills & Qualifications

- Degree in Human Resources or a related field.
- Hands-on HR data-entry experience, preferably involving HRIS transactions, reporting, and data validation.
- Strong attention to detail and organizational skills.
- Ability to handle multiple priorities in a fast-paced environment.
- Demonstrated discretion when handling confidential and sensitive employee information.
- Experience supporting a multi-state U.S. workforce is preferred.
- Workday experience is highly relevant.
- Strong written and verbal communication skills.
- Ability to work cross-functionally with HR, payroll, shared services, and other internal teams.
- Strong organization and follow-through when managing high volumes of employee documentation.
- Understanding of HR data confidentiality and privacy expectations.
- Ability to identify missing, inconsistent, or inaccurate employee data before transactions are completed.
- Familiarity with federal and state employment documentation.
- Prior experience supporting geographically dispersed or multi-state employee populations is strongly preferred.

Work Environment On-Site in Coral Gables Office from 9am-5pm at least 3 days a week.
Job Type & Location
This is a Contract position based out of Coral Gables, FL.
Pay and Benefits
The pay range for this position is $20.00 - $25.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Coral Gables, FL.
Application Deadline
This position is anticipated to close on Nov 16, 2026.
Workplace Type
This is a hybrid position in Coral Gables,FL.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.