Clinical Sample & Data Coordinator

Part-Time Position

POSITION SUMMARY
The Clinical Research Core at the Buck Institute is looking for an organized, detail-oriented, and dependable Clinical Sample & Data Coordinator to join our team. You will keep the day-to-day behind-the-scenes work of our clinical studies running smoothly: rebooking participant visits, getting lab results to our medical officers and back to participants, checking the quality of study data, keeping consent documents in order, and making sure the tubes, labels, and supplies are ready for every visit. This is an entry-level position. No previous clinical research experience is required, but experience in an administrative, health care, laboratory or research setting is helpful. The successful candidate will work alongside the study Investigator, Dr Brianna Stubbs, PhD, the study Nurses, the study Medical Officers, and other clinical research staff.

The Buck team is small, and candidates should expect to get exposure to how clinical studies run from start to finish; we all work together to make sure that no balls are dropped, and all the work gets done. It will be a rewarding experience for a motivated person who is able to keep track of many moving pieces, can work independently, and asks for help when needed. It is a great starting point for anyone who wants to build a career in clinical research.

KEY RESPONSIBILITIES
- Rebook and confirm participant study visits, coordinating between participants, study nurses, and the clinical team. Keep visit schedules up to date and send reminders.
- Send Labcorp results to the study Medical Officers for review. Track each result and follow up promptly if no reply is received, escalating to the study team when needed so that no result is left unreviewed.
- Prepare and send redacted lab reports and study data to participants, checking that each document is accurate, correctly redacted and sent to the right person.
- Carry out regular quality control (QC) checks of study data in REDCap. Identify missing, inconsistent or out-of-range entries, resolve queries with the study team and document corrections.
- File and organize signed consent forms and other participant documents (paper and electronic), checking for completeness (correct version, signatures and dates) and flagging any issues.
- Prepare and label sample collection tubes and kits ahead of study visits, following study protocols and SOPs. Check that labels match the participant ID and visit and keep accurate sample and supply logs.
- Help manage supplies and inventory: monitor stock levels, place orders, receive and put away deliveries, and make sure supplies are ready for upcoming visits.
- Communicate regularly with the study team about scheduling, data and supply issues, and raise problems early.
- Maintain confidentiality of all participant records, including written and verbal communications.
QUALIFICATIONS
Required
- High school diploma or equivalent.
- Interest in clinical research and in the science of healthy aging.
- Detail-oriented and meticulous in all aspects of work, especially with names, dates, participant IDs, and numbers.
- Strong follow-through skills; comfortable chasing a reply until the loop is closed; demonstrated initiative is imperative.
- Professional demeanor and clear, warm written and verbal communication with participants, medical officers, and co-workers.
- Good judgment and discretion when handling confidential health information.
- Well-organized, able to manage several tasks and deadlines at once.
- Ability to work well independently as well as in a team environment.
- Proficient with email, calendar scheduling, Microsoft Excel and Google Drive, and able to learn to use platforms such as REDCap.
Preferred
- BA/BS in biology, health sciences, or a related field, or equivalent experience.
- Previous experience in an administrative, health care, laboratory, or research setting.
- Experience with REDCap or other data capture systems or databases.
- Familiarity with HIPAA and human subjects research training (CITI), or willingness to complete.
- Experience labelling or handling lab samples.
COMPENSATION & BENEFITS
- Pay range: $22.00 - $25.00 per hour, commensurate with experience
- Up to 20 hours per week, Monday-Friday, daytime hours
- Location: Novato, CA (fully onsite)
- Paid sick leave in accordance with California law
- Eligible for 401(k) with a 5% employer match after 1 year of service
- This part-time position is not eligible for medical benefits
ABOUT US
Our success will ultimately change healthcare. At the Buck, we aim to end the threat of age-related diseases for this and future generations by bringing together the most capable and passionate scientists from a broad range of disciplines to identify and impede the ways in which we age. We are an independent, non-profit institution located in Marin County, CA, with the goal of increasing human healthspan, or the healthy years of life. Globally recognized as the pioneer and leader in efforts to target aging—the number one risk factor for diseases including Alzheimer’s, Parkinson’s, cancer, macular degeneration, heart disease, and diabetes—the Buck seeks to help people live better longer.

TO APPLY
Please click APPLY to submit your Resume and a Cover Letter indicating why you are a good candidate for this position.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.

We are an equal opportunity employer and strive to create an atmosphere where diversity of identity, experience, and background is welcomed, valued, and supported. Candidates who contribute to this diversity are strongly encouraged to apply.