About this role
ZUELLIG PHARMA is a leading healthcare solutions company in Asia, and our purpose is to make healthcare more accessible to the communities we serve. We provide world-class distribution, digital, and commercial services to support the growing healthcare needs in this region. The company was started a hundred years ago and has grown to become a multibillion-dollar business covering 17 markets with over 12,000 employees. Our people serve more than 200,000 medical facilities and work with over 450 clients, including the top 20 pharmaceutical companies in the world.
Position
INVENTORY CONTROLLER
Market/BU/Function
Distribution
Division, Sub-Division
Canlubang – Inventory Management
Direct/Total No. of subordinates
0
Manager Information
Position
IMG SUPERVISOR
Job Description
Job Purpose
Inventory Controller is responsible for ensuring count preparations / inventory activities are handled properly to achieve internal/external customer satisfaction. He/she is also responsible for ensuring count variances are correctly reconciled on time. Ensures proper handling of machines and products based on latest version of ISO 14001 EMS and ISO 45001 OHSMS and Regional Quality Standards.
Responsibilities (Key Result Areas and the major activities that must be achieved)
Key Result Areas (KRA)
Performance Measures (Quantitative/Qualitative)
DUTIES AND RESPONSIBLITIES
- As QC deployed, shall be responsible for checking and processing quality. Ensure to carry out warehousing procedures and activities based on ISO 9001 current version and in compliance with the Regional Quality Standard.
- Ensures necessary count activities such as Pre-count, Location Accuracy Program (LAP), Client Count, Wall to Wall count and other related inventory activities are carried properly and accurately. Appropriate allocation of personnel and machines is observed.
- Ensure proper reconciliation of stocks in all locations versus system balances in order to maintain inventory accuracy based on established company policies and procedures Reconciles the no stock, unlocated stocks in the locations based on stock movements and physical counts.
- Ensure that entries in count sheets such as batch number, expiry date and stocks quantity are properly reviewed. Ensure date and signature of counter is present in the count sheets. Ensure that accuracy, skill of thoroughness, neatness and orderliness are properly observed on assigned activities.
- Verifies stock balances in all dummy locations and unused locations. Reconciles any variances noted. Proper handling of stocks shall be observed during count and verification activities.
- Prepares necessary inventory adjustments arising from the reconciliation of variances. Checks inventory adjustments processed by co-inventory controller.
- Prepares monthly KPI report and other Management or Client report requirements.
- Perform SAP Releases and act as Quarantine Coordinator.
- Ensure the effective implementation of the local procedures on the proper handling of products/materials on Quality Quarantine.
- Monitor and record each Quality Quarantine Stock that will come out of the Quarantine Area.
- Prepare documentation needed for the release/rejection of Quality Quarantine stocks, upon receipt of final disposition from the Client.
- Perform system transfer of stocks on Quality Quarantine which shall be evidenced by a screenshot attached to the Quality Quarantine documentation.
- Monitor status of Quality Quarantine stocks on a regular basis to ensure inventory accuracy and product conformity.
- Be the primary holder of the key/s to the lockable Quarantine Areas for Quality Quarantine, as applicable.
- Releasing of stocks from Quality Inspection (QI) and Blocked status to commercial status.
- Informs the Immediate Supervisor of the section concerned and Client (if applicable) of any irregularities and discrepancies observed during count and reconciliation activities.
- Provides immediate action and feedback to the concerns of other Departments.
- Files documents daily and maintains corresponding file based on retention guidelines.
- Ensure that work area is neat and orderly. Observes Company rules, regulations, safety and guidelines at all times.
- Shall be responsible for attending stock reservation advised by the client and timely release at the reserved stock.
- Releases RTP/STO paper transaction in PRDO.
- Encodes accurately STO/RTP that is covered with Item Discrepancy Report (IDR), Panel Discrepancy Report, expired, expiring, damaged and stocks with manufacturing defect found inside the warehouse .
- Accomplishes Request for Action Form and Materials Requisition Form in cases of materials request, verification request to process reconciliation and other requests as needed.
- Submits Near Miss and Hazard Reports in support of the Safety initiatives of Canlubang DC
- Performs other functions that may be assigned by the IMG Supervisor or Operation Manager.
Major Challenges (The major challenges the position faces in carrying out the job, how to overcome)
N/A
Operating Network (Operating system reflecting position’s internal and extent context)
External Stakeholders
Internal Stakeholders
- Client
- External Auditors
Canlubang Operations:
- Receiving FG
- VNA
- Pickface
- Dispatch
- Receiving RUD
- Secondary Repackaging
- Admin
- QA & Regulatory
- Engineering & Technical Services
Head Office:
- Supply Chain
- Internal Audit
- OPD
- Branch Operation
- Transport
- MIS
- Quality & Compliance
- Regulatory & Compliance
Qualification and Experiences
Qualification and Education Requirements
- At least College Graduate of any course
Relevant Experiences
- Warehouse Management
Competencies (Knowledge, Behavior, Skills and Capabilities required for success)
Competency
Competency Descriptors
Minimum Requirements
Technical Competencies
- Material Handling Equipment
- Knowledge on SAP
- GSDP/GDPMDD/ISO 9001: current version
- Basic knowledge on Safety and Security
- Warehouse Management Inventory
Preferred Skills
Behavioral Competencies
- Ethics and Integrity
- Hard Working
- Reliability
- Result Orientation
- Customer Service Orientation
- Responsiveness
- Creative Thinking
Other Information
KEY RESULT AREAS and PERFORMANCE INDICATORS
Key Result Areas
Performance Indicators
- LAP ACTIVITY
- LAP LEADTIME
- Variance Reconciliation
- % Reconciled
AUTHORITY AREA
- Door access up to his area of assignment
- Access to SAP - ECP & ESS, EWM
What We Offer
- We are committed to fostering an inclusive environment where our employees can learn, grow, and achieve shared success.
- We champion diversity, equity, and inclusion, ensuring every individual feels valued, respected, and treated fairly.
- As a leading multi-market healthcare solutions provider, we empower our employees to gain comprehensive knowledge and expertise in the dynamic healthcare industry across the region.
- Enjoy the flexibility to effectively balance your work and personal life while taking charge of your career journey through our empowering growth opportunities.
- Our Total Rewards program is designed to support your overall well-being in every aspect.
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