Store Officer

JOB DESCRIPTION

STORE OFFICER

Stores / Warehouse / Supply Chain

Company

Metso India Pvt. Ltd.

Location

Alwar, Rajasthan

Department

Stores / Warehouse / Supply Chain

Reporting To

Manager - Warehouse / Stores

Employment Type

Full-Time

Experience

3-7 years in Stores / Warehouse / Inventory Management

MANDATORY: Hands-on SAP knowledge and Advanced Microsoft Excel proficiency

1. Job Purpose

The Store Officer will manage day-to-day stores and warehouse activities, including material receipt, inspection coordination, storage, preservation, issuance, inventory control, SAP transactions, stock reconciliation, production support and MIS reporting. The role requires strong process discipline, accurate system transactions, safe material handling and effective cross-functional coordination.

2. Key Responsibilities

2.1 Material Receipt and Storage

- Ensure proper receipt of incoming materials against purchase orders, delivery documents and required supporting documentation.

- Verify material quantity, identification, condition, material number and packing before acceptance and storage.

- Coordinate with Quality, Procurement and user departments for inspection, clearance and discrepancy resolution.

- Ensure correct binning, tagging, location control, traceability and preservation of materials.

- Maintain suitable storage conditions to prevent damage, deterioration, rust, contamination or loss.

2.2 Material Issuance and Production Support

- Issue and kit materials on time against production orders, reservations or other authorized requirements.

- Coordinate with PPC and Production to ensure material availability as per manufacturing and assembly priorities.

- Monitor shortages and promptly escalate constraints that may affect production or dispatch commitments.

- Process urgent requirements without bypassing SAP transactions, authorization or documentation controls.

- Follow FIFO or FEFO principles wherever applicable.

2.3 Inventory Management

- Maintain high inventory accuracy between physical stock and SAP stock.

- Conduct cycle counts, periodic physical inventory and variance investigation.

- Monitor blocked, quality, unrestricted, slow-moving, non-moving, excess and obsolete stock.

- Coordinate action plans for blocked and obsolete inventory with Quality, Procurement, Finance and user departments.

- Maintain control of high-value and critical materials and support internal, statutory and external audits.

- Optimize storage locations and warehouse space through disciplined bin and location management.

3. SAP Knowledge - Mandatory

The candidate must have practical, hands-on SAP knowledge and should be able to independently perform and verify routine stores transactions, including:

- Goods Receipt (GR) and Goods Issue (GI)

- Transfer posting and storage-location-to-storage-location material movement

- Stock overview, material document checking and transaction verification

- Blocked, quality inspection and unrestricted-use stock monitoring

- Physical inventory and cycle-count transactions

- Stock reconciliation and discrepancy analysis

- Production-order or reservation-based material issue

- Batch and serial number handling, wherever applicable

- Basic working knowledge of SAP MM and warehouse processes

Preferred: Exposure to SAP S/4HANA and SAP EWM will be an added advantage.

4. Advanced Microsoft Excel - Mandatory

The candidate must be capable of independently analysing inventory data, preparing accurate reports and presenting actionable MIS using Advanced Excel. Required skills include:

Skill Area

Expected Capability

Lookup & logic

XLOOKUP/VLOOKUP, INDEX-MATCH, IF/IFS

Aggregation

SUMIFS, COUNTIFS and related formulas

Analysis

PivotTables, PivotCharts, sorting, filtering and subtotals

Data control

Conditional Formatting, Data Validation and duplicate checks

Data preparation

Text functions, date functions, data cleaning and reconciliation

Reporting

Inventory ageing, shortage analysis, KPIs, charts and dashboards

Large datasets

Efficient handling and validation of high-volume transactional data

Added advantage

Power Query, Power Pivot, basic VBA/Macros and Power BI

5. MIS and Reporting

- Daily receipt and issue report

- Inventory accuracy and cycle-count variance report

- Blocked, slow-moving, non-moving, excess and obsolete stock report

- Material shortage and production-support report

- Pending GR/GI and transaction exception report

- Inventory ageing and monthly stock reconciliation report

- Warehouse KPI dashboard and management MIS

6. Warehouse Safety, 5S and Compliance

- Comply with Metso EHS requirements, warehouse procedures and safe material-handling practices.

- Ensure proper PPE use and safe working around forklifts, cranes, racks and other material-handling equipment.

- Maintain 5S standards and ensure safe stacking, clear aisles and correct material identification.

- Report unsafe conditions, damaged racks, unstable stacking, packaging damage and handling risks immediately.

- Participate in safety inspections, toolbox talks, audits and continuous-improvement activities.

7. Cross-Functional Coordination

Coordinate effectively with Production, PPC, Procurement, Quality, Logistics, Dispatch, Finance, Engineering, Aftermarket/Service teams, suppliers and transporters, as applicable.

8. Qualification and Experience

- Diploma / B.E. / B.Tech / B.Com / B.Sc. / Graduate qualification in Supply Chain, Mechanical, Industrial, Logistics or a relevant discipline.

- Preferably 3-7 years of experience in Stores, Warehouse or Inventory Management in a manufacturing or engineering organization.

- Experience in heavy engineering, mining equipment, capital equipment or industrial manufacturing will be an advantage.

9. Mandatory Competencies

- Hands-on SAP knowledge

- Advanced Microsoft Excel proficiency

- Practical experience in receipt, storage, issue, inventory control and stock reconciliation

- Strong analytical, problem-solving and data-validation ability

- Good communication and cross-functional coordination

- Understanding of warehouse safety, 5S, traceability and audit requirements

- Ability to work under production priorities while maintaining transaction discipline

10. Key Performance Indicators (KPIs)

KPI Area

Expected Outcome

Inventory accuracy

Physical stock aligned with SAP stock

Transaction accuracy

Correct and timely GR, GI and transfer postings

Production support

On-time material issue and shortage escalation

Cycle-count compliance

Counts completed as planned and variances closed

Blocked / obsolete stock

Timely follow-up and action-plan closure

Safety and 5S

Compliance with EHS, storage and housekeeping standards

Reporting

Accurate and timely MIS, dashboards and reconciliations

Traceability

Correct identification, binning and material-document control

11. Short Recruitment Advertisement

Metso India Pvt. Ltd. is looking for a Store Officer with 3-7 years of experience in Stores, Warehouse and Inventory Management, preferably in a manufacturing or engineering environment. Hands-on SAP knowledge and Advanced Microsoft Excel proficiency are mandatory. The candidate should have experience in material receipt, storage, issue, SAP GR/GI transactions, inventory reconciliation, cycle counting, blocked/obsolete stock monitoring, MIS reporting, warehouse safety and 5S. Exposure to SAP S/4HANA/EWM, Power Query and Power BI will be an added advantage.