HR - Industrial Relations Intern

Key Responsibilities

Industrial Relations Support.

 Assist in the preparation of IR-related documentation, including:

- Show Cause Letters

- Warning Letters

- Investigation-related documents

- Meeting minutes and correspondence

 Support the IR team in maintaining proper documentation and employee records.
 Assist in compiling information and preparing reports related to employee relations matters.
 Conduct basic research on employment-related legislation, regulations, and best practices when required.

Administrative Support

 Provide administrative assistance to the IR team on day-to-day operations.
 Maintain organized filing systems (both physical and electronic).
 Assist in data entry, tracking, and record management.
 Prepare spreadsheets, summaries, and reports using Microsoft Excel.

Training & Event Coordination

 Assist in organizing IR-related training sessions, workshops, and awareness programs.
 Ensure all administrative and operational requirements are prepared before training sessions.

General Support

 Liaise professionally with employees and internal stakeholders when required.
 Escalate uncertainties or complex matters to the IR team for guidance and approval.
 Perform other duties and special assignments as assigned by the supervisor.

Requirements

Education

 Currently pursuing a Bachelor's Degree in:

- Law (Preferred)

- Human Resource Management

- Industrial Relations

- Business Administration

- Or other related disciplines

Skills & Competencies

 Basic understanding of Employment Law and Industrial Relations principles is an added advantage.
 Strong verbal and written communication skills in English and Bahasa Malaysia.
 Proficient in Microsoft Office applications, particularly:

- Microsoft Excel

- Microsoft Word

- Microsoft PowerPoint

 Good analytical and organizational skills.
 Detail-oriented with strong administrative capabilities.
 Ability to manage confidential information with professionalism.
 Able to work independently while seeking guidance when necessary.
 Positive attitude and willingness to learn.

Preferred Attributes

We are looking for candidates who are:

 Genuinely interested in Industrial Relations and Employment Law.
 Eager to learn and take initiative.
 Responsible, dependable, and proactive.
 Able to communicate confidently and professionally with people at different levels.
 Strong in time management and able to meet deadlines.
 Possess good attendance and punctuality records.
 Fast learner with a strong sense of accountability.
 Not afraid to ask questions and seek clarification when required.

What You Will Gain

 Practical exposure to Industrial Relations and Employment Law matters.
 Experience in handling disciplinary and employee relations documentation.
 Opportunity to participate in workplace investigations, training coordination, and HR projects.
 Hands-on experience in data management, reporting, and administrative processes within a corporate environment.