Office Manager (24-hours per week)

Office & Facilities Manager

Let’s be unstoppable together!

Circana is a leading provider of technology, AI, and data solutions for consumer packaged goods companies, manufacturers, and retailers. Our predictive analytics and Liquid Data® platform help clients measure market share, uncover consumer behavior, and drive growth—powered by six decades of expertise and an expansive, high-quality data set.

At Circana, we are fueled by our passion for continuous learning and growth, we seek and share feedback freely, and we celebrate victories both big and small in an environment that is flexible and accommodating to our work and personal lives.  We’re a global company dedicated to fostering inclusivity and belonging. We value and celebrate the unique experiences, cultures, and viewpoints that each individual brings. By embracing a wide range of backgrounds, skills, expertise, and beyond, we create a stronger, more innovative environment for our employees, clients, and communities. With us, you can always bring your full self to work.  Join our inclusive, committed team to be a challenger, own outcomes, and stay curious together. Circana is proud to be Certified™ by Great Place To Work®. This prestigious award is based entirely on what current employees say about their experience working at Circana. Learn more at www.circana.com.

Role Overview

The Office & Facilities Manager is responsible for the smooth day-to-day operation of the Circana office environment in the Netherlands, ensuring a safe, efficient, and welcoming workplace for employees and visitors. This role combines hands-on office management, facilities coordination, workplace compliance, and employee support, making it a key contributor to both operational excellence and a positive employee & client experience.

Reporting into Finance with close day-to-day collaboration with HR and local MT, the role serves as the primary point of contact for office operations, facilities-related matters, and workplace services. The successful candidate is highly organized, proactive, and comfortable balancing operational tasks with continuous improvements that enhance workplace effectiveness and employee engagement that enhances the client experience.

Responsibilities

Office & Workplace Management

- Oversee the daily operation, maintenance, and presentation of the office environment, ensuring a professional, safe, and efficient workplace.

- Serve as the first point of contact for office-related issues and workplace support requests.

- Coordinate office services, supplies, equipment, and workspace requirements to support business operations.

- Manage office vendors, contractors, and service providers, ensuring service quality, compliance, and cost-effectiveness.

- Monitor facilities budgets and support cost control initiatives where appropriate.

- Organize office moves, workplace changes, and facility-related projects as required.

Facilities, Health & Safety

- Coordinate facilities maintenance and ensure timely resolution of building-related issues.

- Support compliance with health, safety, and workplace regulations, policies, and procedures.

- Maintain and coordinate Risk Inventory & Evaluation (RI&E) activities and follow-up actions.

- Actively support and coordinate BHV (Emergency Response) requirements, training, and preparedness initiatives.

- Ensure appropriate workplace documentation, inspections, certifications, and records are maintained and up to date.

- Liaise with landlords, building management, and external service providers on facility matters.

Employee & Client experience

- Partner closely with HR and local MT to create a positive and engaging workplace experience.

- Support employee onboarding and offboarding processes from a facilities and workplace perspective.

- Coordinate workplace events, office initiatives, and employee engagement activities.

- Help ensure office policies, workplace guidelines, and communications are effectively implemented and maintained.

- Contribute ideas and improvements that enhance employee satisfaction, collaboration, and office efficiency.

Administration & Operational Support

- Maintain accurate records, contracts, and documentation related to facilities and office operations.

- Support procurement activities related to office and facilities services.

- Track facilities-related actions, service requests, and improvement initiatives.

- Provide general operational and administrative support as required to ensure the effective functioning of the office.

Requirements

- Relevant experience in Office Management, Facilities Management, Workplace Services, or a similar operational role.

- Proven ability to manage day-to-day office operations and ensure a safe, efficient, and well-functioning workplace.

- Experience coordinating external vendors, contractors, and service providers, with a focus on service quality and cost-effectiveness.

- Working knowledge of workplace health and safety requirements; experience supporting RI&E and BHV activities is strongly preferred.

- Strong organizational and administrative skills, with the ability to manage multiple priorities and deliver results in a fast-paced environment.

- Excellent communication and stakeholder management skills, with the ability to collaborate effectively across Finance, HR, employees, and external partners in both Dutch and English.

- Proactive, hands-on, and service-oriented approach, demonstrating ownership, attention to detail, and a commitment to continuous improvement.

- Available for 24 hours a week. This role is fully on-site in Zaltbommel. Monday, Tuesday and Thursday are preferred days, but hours can be scheduled over 4 or 5 days if preferred by the candidate.

Circana Behaviors

Beyond technical skills, experience, and role-specific attributes, these shared behaviors are fundamental to our culture and success. We seek individuals who consistently demonstrate and champion these behaviors in their daily work:

- Stay Curious: Being hungry to learn and grow, always asking the big questions.

- Seek Clarity: Embracing complexity to create clarity and inspire action.

- Own the Outcome: Being accountable for decisions and taking ownership of our choices.

- Center on the Client: Relentlessly adding value for our customers.

- Be a Challenger: Never complacent, always striving for continuous improvement.

- Champion Inclusivity: Fostering trust in relationships engaging with empathy, respect, and integrity.

- Commit to each other: Contributing to making Circana a great place to work for everyone.

Location: This position can be located in the following area(s): Zaltbommel, on-site 24 hours a week.

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