About this role
The Office Manager is responsible for coordinating and maintaining the daily operations of the office and providing administrative support across departments. This position serves as a central resource for office needs, assisting with scheduling, supplies, records, communications, vendor coordination, and other administrative tasks to support the overall efficiency of the organization.
Administrative Management
Ensure the office is clean, safe, and functional
Greet visitors/clients/vendors
Coordinate building access
Manage office supplies/equipment – order when necessary
Coordinate office maintenance/repairs
Manage deliveries – organize, schedule, package, ship, alert when packages arrive
Main point of contact for vendors/service providers
Organize office events – coordinate calendars, order supplies/meals
Mail – sort/distribute
Errands as needed – ex DMV, weekly PO Box mail pickup, county tax payments
Other duties as assigned
HR Support
Answer incoming calls
Maintain filing systems (physical & digital)
Assist with new site setup – add job/location to HRSI, map, sharepoint, etc.
Assist with onboarding as needed – schedule drug screens, organize specialized training
Coordinate participation in external groups – electrical apprenticeship
Manage, create, and train system users
Create geofences as needed
Manage push-reports
Reconcile insurance invoices
Create/Submit monthly newsletter
Special projects as assigned
Payroll/Financial Support
Update monthly budgets – Paycom
Assist with timesheet as needed
Assist with weekly certified payroll reports – mailing and online submissions
Scan invoices to files
Review and administer credit cards
Mail weekly checks
Fill out credit reference requests and new customer forms/sales RFPs
Data entry
Qualifications
Strong organizational and time-management skills
Excellent communication and interpersonal abilities
Problem-solving and decision-making skills
Proficiency with Microsoft Office
Basic budgeting
Ability to multitask and prioritize