Associate Marketing Coordinator (Irvine, CA)

GuidePoint Security provides trusted cybersecurity expertise, solutions and services that help organizations make better decisions and minimize risk. By taking a three-tiered, holistic approach for evaluating security posture and ecosystems, GuidePoint enables some of the nation’s top organizations, such as Fortune 500 companies and U.S. government agencies, to identify threats, optimize resources and integrate best-fit solutions that mitigate risk.

General Description:

In this entry-level role, the Associate Marketing Coordinator will support administrative office tasks and support the marketing team to build the GuidePoint Security Brand in their assigned region. This team member will be responsible for managing the Irvine, CA office, supporting marketing event logistics, ordering marketing materials and gifts, sending and collecting event contracts, and managing vendor co-marketing activities to support regional sales & marketing objectives. The ideal candidate for this position will be positive, highly collaborative, detail oriented, and comfortable greeting customers and vendors who visit our Southern California office. The candidate must be willing to learn while supporting a dynamic, fast-paced organization.

Roles and Responsibilities:

- Oversee day-to-day operations, including coordinating third-party vendors, liaising with building landlords, ordering supplies and restocking food and beverages

- Support the scheduling and execution of internal and vendor meetings, serving as the primary liaison to ensure a seamless experience for all participants

- Assist regional marketing team members with the creation, distribution, and collection of event contracts, ensuring all deliverables are completed on time

- Research, purchase and manage marketing giveaways, fact sheets, brochures, etc.; maintain inventory levels and coordinate shipping logistics

- Collaborate with the team to promote events by creating social media graphics, postcards, and flyers using Canva or in partnership with the GPS design team

- Coordinate and create pop-up banners or event materials with the regional leads and design team

- Maintain registration lists and the event calendar; provide timely updates to the SoCal team on office activities and upcoming events

- Provide administrative support to marketing team as needed

- Provide onsite support for events when needed

- Coordinate, collaborate, build, develop, and maintain relationships with vendors as it relates to events and office activities

- Draft and send post-event follow-up communications to attendees, including thank-you messages and relevant resources

- Other related duties as needed

- Adhere to GuidePoint Security Core Values

Required Experience:

- 1-2 years' experience working in event marketing in a corporate environment

- Marketo, Eventbrite, or related marketing platform experience preferred but not required

- Computer skills including a solid understanding of Microsoft Office products, Gmail and Google Cloud

- Ability to work in a fast-paced environment

- Self-motivated, self-starter with a track record for leading events and the campaigns associated with them

- Resourcefulness with a strong ability to problem solve

- Strong verbal and written communication skills

- Excellent people and relationship-building skills to interact with colleagues, regional teams, and vendor partners

- Extremely detail oriented and results driven

Preferred Experience and Education:

- Bachelor's Degree preferred

- Experience with Salesforce or other CRM software

Office & Travel Requirements:

- This role requires working in an office setting 80% of the time. Office Location: Irvine, CA

- Up to 10% travel may be required to support larger marketing initiatives

- Onsite attendance at all Orange Co./LA events may be required

Physical Requirements:

- Lifting boxes/drinks/foods up to 50 pounds

- Setting up event booths & signage

- Sedentary work

- Substantial movement of the wrists, hands, and/or fingers for a minimum of 8 hours a day

- Required to have close visual acuity to view computer terminal and/or extensive reading for a minimum of 8 hours a day

We use Greenhouse Software as our applicant tracking system and Zoom Scheduler for HR screen request scheduling. At times, your email may block our communication with you. Please be sure to check your SPAM folder so that you don't miss updates on your application.

Why GuidePoint?

GuidePoint Security is a rapidly growing, profitable, privately-held value added reseller that focuses exclusively on Information Security. Since its inception in 2011, GuidePoint has grown to over 1,300 employees, established strategic partnerships with leading security vendors, and serves as a trusted advisor to more than 6,200 customers.

Firmly-defined core values drive all aspects of the business, which have been paramount to the company’s success and establishment of an enjoyable workplace atmosphere. At GuidePoint, your colleagues are knowledgeable, skilled, and experienced and will seek to collaborate and provide mentorship and guidance at every opportunity.

This is a unique and rare opportunity to grow your career along with one of the fastest growing companies in the nation.

Some added perks….

- Remote workforce primarily (U.S. based only, some travel may be required for certain positions, working on-site may be required for Federal positions)

- Group Medical Insurance options: Zero Deductible PPO Plan (GuidePoint pays 90% of the premium for employees and 70% for family plans (spouse/children/family) or High Deductible Health Plan with HSA (GuidePoint pays 100% of the employees premiums and 75% for family plans (spouse/children/family). If you choose the High Deductible / HSA plan, GPS will contribute in 4 equal quarterly installments: ($850 per EE annually / $1750 per family annually (includes spouse/children/family options)

- Group Dental Insurance: GuidePoint pays 100% of the premium for employees and 75% of family plans

- 12 corporate holidays and a Flexible Time Off (FTO) program

- Healthy mobile phone and home internet allowance

- Eligibility for retirement plan after 2 months at open enrollment

- Pet Benefit Option