Student Assistant and Near-Peer Mentor - Work Study

POSITION RESPONSIBILITIES

POSITION RESPONSIBILITIES

- Support participant applications, enrollment and onboarding activities, records, attendance, scheduling, and routine program communications.

- Assist with planning and executing workshops, mentoring sessions, orientations, presentations, and other program events, including room or virtual-platform coordination, materials, reminders, attendance, and follow-up.

- Develop participant-facing communications, outreach materials, presentations, and program resources in collaboration with OCEO staff.

- Maintain accurate tracking tools for participation, milestones, surveys, program evaluation, and longitudinal or alumni follow-up; assist with summary reports.

- Serve as a near-peer mentor through individual and small-group interactions focused on goal-setting, academic and professional development, research and career exploration, student projects, presentations, and navigation of educational pathways.

- Facilitate connections among participants, Einstein students, faculty, staff, alumni, and partner programs; collaborate with OCEO colleagues to support continuity across pathway stages; and refer concerns requiring professional guidance to the appropriate supervisor.

- Maintain participant confidentiality, professional boundaries, and accurate documentation; complete required training; submit timely and accurate Federal Work-Study time logs; and perform other related duties as assigned.

ASSIGNMENT TRACKS

EEP/FIRM Program Support - Three Positions

These assistants will support middle- and high-school participants in the Einstein Enrichment Program (EEP) and strengthen progression into Future Innovators in Research and Medicine (FIRM) and other advanced pathway opportunities. Responsibilities may include:

- Providing near-peer mentoring and academic, college-readiness, STEM, health-science, and career-development support to students in grades 7 through 12.

- Supporting scheduled on-campus EEP and FIRM sessions, including hands-on learning activities, workshops, college-readiness activities, presentations, and networking events.

- Assisting with communication and follow-up with participants and, as directed by program staff, parents or guardians; tracking engagement and progress under staff supervision.

- Helping coordinate FIRM workshops with Einstein MD, PhD, and MD/PhD trainee instructors, including schedules, materials, participant preparation, session feedback, and transitions to advanced pathway opportunities.

Post-Baccalaureate and Gap/Growth-Year Program Support - Two Positions

These assistants will support Einstein-affiliated participants in pre-medical undergraduate and gap/growth year programs. One position specifically tasked for support of the Einstein affiliated post-baccalaureate programs offered through the Associated Medical Schools of New York (AMSNY)/Jacobs School at the University at Buffalo and CUNY/CCNY partners. Along with one position that will support other specific undergraduate and gap/growth year pathway programs. All while collaborating with other Montefiore Einstein premedical programs serving undergraduate students, and college graduates in their gap/growth-year(s). Responsibilities may include:

- Maintaining regular virtual and in-person contact with assigned participants and providing near-peer support related to academic transition, professional development, goal-setting, and preparation for medical training.

- Coordinating mentoring meetings, panels, workshops, resource-sharing, and other connections between participants and members of the Einstein community.

- Supporting communication and collaboration with affiliated institutions and other college-graduate, post-baccalaureate, and gap/growth-year pathway programs.

- Tracking engagement, milestones, resource needs, and follow-up; referring concerns to the appropriate professional; and helping develop cross-program resources that strengthen continuity through matriculation and early medical or graduate education.

QUALIFICATIONS

QUALIFICATIONS

Required

- Must be a currently enrolled Albert Einstein College of Medicine student in an MD, PhD, or combined MD/PhD program. Students enrolled solely in a master's degree program are not eligible; students concurrently enrolled in an eligible MD or PhD program remain eligible.

- Must be eligible for Federal Work-Study funding as determined by the Office of Student Financial Services.

- Prior experience participating, working, volunteering, teaching, or mentoring in an educational pathway or pipeline program.

- Strong written and verbal communication, organization, attention to detail, reliability, and follow-through.

- Ability to work independently, manage multiple tasks and deadlines, collaborate effectively, engage respectfully with students from varied backgrounds, and recognize when a participant concern should be referred to program staff.

- Familiarity with Microsoft Office tools, including Word, Excel, Outlook, and Teams, and willingness to learn program-specific tracking and communication systems.

- Availability for the hybrid schedule and required in-person program activities associated with the assigned track.

Preferred

- Direct experience with pathway programs serving participants at the same educational level as the requested assignment track is strongly preferred. EEP/FIRM applicants should have interest in hands-on junior high and high school level STEM, health-science, or research education. Post-baccalaureate/gap-year applicants should be familiar with premedical preparation or medical-school transition and have an interest in supporting pathway program and student healthcare career skills development.

- Experience in near-peer mentoring, tutoring, advising, workshop facilitation, educational-program coordination, outreach materials, participant data, surveys, or program evaluation.

WORK ARRANGEMENT AND HOURS

- This is predominantly an in-person role with some hybrid activities, as a part-time position combining remote administrative or mentoring responsibilities with required in-person participation in scheduled program activities at Einstein. Some after-school, late-afternoon, early-evening, and occasional weekend availability may be required. Hours will be scheduled around the student's academic responsibilities, program needs, and approved Federal Work-Study funding requirements.

- Hours are limited to max 20hrs/week.

- Hours must be submitted weekly.

## Salary Verbiage
In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is listed below. Albert Einstein College of Medicine considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer.

## Minimum Salary Range
USD $17.00/Hr.

## Maximum Salary Range
USD $25.00/Hr.

ABOUT US

POSITION SUMMARY

The Office of Community Engagement and Outreach is seeking five motivated and reliable Federal Work-Study students for a combined program-operations, outreach, and near-peer mentoring role. Each assistant will be assigned to one of two program tracks based on relevant experience, participant needs, and program priorities, while sharing the same core responsibilities and employment requirements.