House Staff Coordinator (Department of Psychiatry)

The Department of Psychiatry, in partnership with the Semel Institute for Neuroscience and Human Behavior and the Neuropsychiatric Hospital, is a world-renowned leader in psychiatric research, education, and patient care. We are seeking a House Staff Coordinator to support residency and fellowship training programs that prepare the next generation of psychiatrists and physician leaders. Key responsibilities:
- Coordinate administrative operations for psychiatry residency and fellowship programs
- Support accreditation activities, compliance initiatives, and site visit preparations
- Manage trainee onboarding, scheduling, rotations, and educational program logistics
- Coordinate committees, meetings, program evaluations, and accreditation documentation
- Assist with residency and fellowship recruitment, interview activities, and trainee communications
- Maintain program records, databases, and educational technologies, including trainee management systems
- Collaborate with faculty, trainees, and institutional partners to support program success and continuous improvement
Salary range: $33.96/hr - $69.54/hr
please note: Skills are subject to testing
Bachelor’s degree in Business Administration, Healthcare Administration, HR Management, or related field and/or equivalent combination of education and experience Knowledge of graduate medical education (GME) administration, residency and fellowship program operations, and academic medicine environments Knowledge of accreditation standards, regulatory requirements, and compliance processes Strong organizational, project management, communication, and problem-solving skills Excellent written, verbal, and interpersonal communication skills Ability to manage multiple priorities while maintaining accuracy and attention to detail Proficiency with standard business software and database systems
Preferred: Master’s degree in related field 5+ years of related experience in graduate medical education, academic program administration, healthcare administration, or related field Hands-on experience supporting resident or fellowship programs, including accreditation, program reviews, committee administration, and continuous improvement activities Experience working with ACGME-accredited training programs and related systems such as MedHub, ERAS, NRMP, WebADS, or similar platforms Experience in an academic medical center, teaching hospital, or higher education environment
As a condition of employment , the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.
Current/former UC employees are subject to a personnel file review.