Regional Team Resource Specialist - Head Start

OUR MISSION: MWVCAA invests in people and their futures to reduce the impacts of poverty

OUR VISION: All people are respected for their infinite worth, and supported to envision and reach a positive future

Working at MWVCAA means becoming part of a mission-driven community dedicated to equity, dignity, and opportunity for all. We offer competitive pay, a rich company culture that values diversity, and an array of benefits - but we consider the best benefit here to be the reward of helping those in our community live better lives. Come find meaningful work and bring your skills as a Regional Team Resource Specialist (RTRS) provides leadership support, coaching, guidance, and supervision of assigned staff teams in the planning and implementation of all program service areas, including Child Development and Health Services, Family and Community partnerships, and Staff Development.

This team offers a lot of growth opportunities and professional development through hands-on experience and ongoing education.

MINIMUM QUALIFICATIONS The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE

- Bachelor's Degree in Early Childhood Education or a related degree with a minimum of 18 credit hours of Early Learning coursework.

- Two years of supervisory experience.

- Two years of experience in a Head Start or other Early Learning programs.

CERTIFICATES, LICENSES, REGISTRATIONS

- Driver qualifications are required for this position. Valid driver license, insured vehicle available for use on the job, and a satisfactory drive record for the previous three years are required.

- Successful registration with the Central Background Registry of the Child Care Division.

- CPR/First Aid Certification or the ability to obtain within 60 days of hire.

- Food Handlers Card or the ability to obtain within 30 days of hire.

- Candidate must pass pre-employment physical examination, renewable every two years.

- Candidate must pass pre-employment and random drug/alcohol screenings .

KNOWLEDGE, SKILLS AND ABILITIES

- Demonstrated proficiencies in Microsoft Office (including Outlook), videoconferencing platforms, and web tools.

- Effective interpersonal communication skills, in both oral and written form.

- Ability to present information to groups of all sizes, both in-person and virtually.

- Ability to exercise judgment in determining priority of day-to-day job tasks.

WHAT YOU WILL DO TO SUPPORT THE COMMUNITY This job description is not intended to be all-inclusive. Employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

- Orientates and trains new site employees.

- Maintains planning and problem-solving while managing deadline pressures.

- Assigns Float Teacher site/class location daily.

- Works in collaboration with Regional Team Resource Assistant (RTRA) to complete regional tasks including classroom observations, classroom coverage, health and safety monitoring, daily problem-solving, supporting child behaviors in the classroom, and other site/region needs.

- Ensures adequate staffing in classrooms, addressing absences by assigning Float Teacher, RTRA, or requesting a substitute, or substituting for Teachers or other staff as needed.

- Completes ongoing classroom, home visit, and parent meeting observations.

- Monitors for health and safety at all sites, including periodic Health and Safety inspections as required. Reports all non-compliance to HR and the Monitoring and Compliance Manager and provides follow-up to ensure issues are addressed. Initiates requests for repair and maintenance in accordance with Child Health and Safety Procedures.

- Ensures emergency conditions are reported directly to the Program Director for immediate response, including facilities issues, child supervision or maltreatment issues, serious physical or emotional harm to children, or Standards of Conduct violations.

- Establishes site-based protocol for notification of families whose children have not reported to class within an hour of the start of class.

- Monitors completion and accuracy of classroom services and requirements, including:

Home Visits and Education Conferences.

- Child Observations and Assessments

- Lesson Planning and Zoning Plans

- Active child supervision including completion of Transition and Counting Forms

- Implementation of strategies recommended by Education Coaches, Inclusion & Support Staff, or Willamette Education Service District

- Documentation for children with behavioral or social-emotional challenges and/or suspected disabilities

- Meal Counts and Attendance

- Staff licensing files for completion of required training hours and ORO step completion

- Staff timecards and leave requests

- Conducts Reflective Supervision meetings with all direct employees.

- Responds to emails, inter-office mail, and voicemails in a prompt manner.

- Uses ChildPlus and other relevant databases for collection, tracking, and reporting of child and family data and child file reviews.

- Participates in regular RTRS Meetings to provide alignment across all Agency Head Start and Early Head Start sites.

- Participates in regular Leadership Meetings.

- Schedules and facilitates regular Region meetings.

- Participates on interview panels for new site staff.

- Ensures staff compliance with MWVCAA policies and procedures, Head Start and licensing requirements. Identifies and addresses non-compliance in a prompt manner.

- Attends to personnel issues in collaboration with the Program Manager and Human Resources.

- Addresses staff performance issues with Program Manager, creating, delivering and monitoring Performance Improvement Plans (PIP) as needed and reporting on progress to Program Manager.

- Monitors staff attendance and issues disciplinary action when needed to address chronic absenteeism.

Other

- Consistent punctuality and reliable attendance are essential requirements for this role.

- Ability to work effectively and maintain positive, professional relationships with team members and clients.

- Exercises judgment in determining priority of day-to-day job tasks.

SUPERVISORY RESPONSIBILITIES

Directly supervises Teachers, Teacher Assistants, Classroom Aides, Site Receptionists, Float Teachers, and Regional Team Resource Assistants. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities for this position include interviewing, hiring, and training employees, as well as planning, assigning, and directing their work and appraising their performance. The Regional TRS is also responsible for rewarding and disciplining employees when applicable and addressing their complaints.

PHYSICAL AND MENTAL DEMANDS Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

- Regularly lift and/or move 10 pounds. Occasionally lift and/or move up to 50 pounds.

- Ability to move about the workspace.

- Ability to reach and/or extend to access materials or equipment.

- Occasional Driving between Agency Head Start and Early Head Start sites.

- Ability to evacuate children from the classroom in an emergency.

WORK ENVIRONMENT

- Mostly indoor classroom environment.

- Frequent indoor and outdoor supervision of children, including high-needs children who exhibit difficult behaviors.

- Frequent outdoor supervision of children and monitoring pick up/drop off

MWVCAA is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender expression, age, veterans, and people with disabilities or any other protected category. We welcome all people to join us in achieving our Mission. If you require any assistance in the application process, or reasonable accommodations to perform the essential duties of the position, please notify a member of our team at (503) 585-6232.

**This is a partial list of essential duties and responsibilities. To review the full job description, download below.

Note that compensation for each role at MWVCAA is based off a number of factors such as experience and education.

If you need ADA accommodations to apply for MWVCAA job openings, please contact Human Resources at [email protected] or call 503-585-6232 to ask for a HR Team Member.

Child Care Division Central Background Registration and pre-employment drug screening is required.