Academic Coordinator

Position Title:
Academic Coordinator
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Position Type:
Regular
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About the Role:
To provide administrative support for the department chair/manager, faculty, and/or staff as well as manage the department office.
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Academic and Student Support

- Provide administrative support for departmental academic programs and serve as a primary point of contact for students seeking information or assistance.
- Enter and maintain departmental course schedules and related academic information.
- Coordinate onsite and online examinations for the BSN program using designated testing software and systems.
- Support BSN clinical activities by coordinating clinical badging, electronic health record access, required documentation, and related student access needs.
- Assist students with routine questions and concerns and coordinate with appropriate University offices to support resolution of student issues.

Accreditation, Assessment and Reporting

- Compile, maintain, and organize departmental data and documentation for accreditation, assessment, program review, and other reporting requirements.
- Assist Department Chairs/Manager and faculty with preparation and maintenance of accreditation and assessment materials.
- Maintain accurate departmental records and supporting documentation.

Departmental and Administrative Coordination

- Provide administrative support to the Department Chairs/Manager, including calendar management, meeting coordination, preparation of materials, correspondence, and meeting minutes.
- Coordinate departmental events, meetings, and other activities.
- Maintain confidential student, personnel, and departmental records and correspondence.
- Serve as a liaison with other University departments and communicate effectively with students, faculty, staff, clinical partners, and members of the public.
- Maintain departmental webpages and assist with the department's social media presence.
- Coordinate maintenance of office equipment, supplies, and other departmental needs.

Budget, Purchasing and Travel Support

- Coordinate departmental budget activities, including monitoring expenditures, reconciling transactions, tracking fiscal needs, processing transfers and deposits, and assisting with accounts payable and receivable activities.
- Track expenditures and anticipated needs for laboratory supplies, equipment, student employment, and other departmental activities.
- Coordinate departmental purchasing and maintain appropriate documentation.
- Prepare and process departmental travel requests and expense reports.

Student Employment and Personnel Support

- Coordinate the hiring and administrative processing of departmental student employees.
- Assist with coordinating student worker assignments and departmental staffing needs.
- Process and maintain personnel-related paperwork and records while ensuring appropriate confidentiality.

Other Responsibilities

- Maintain knowledge of relevant University processes, procedures, systems, and deadlines necessary to support departmental operations.
- Perform other duties and special projects consistent with the responsibilities of the position.

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Minimum Qualifications

- Bachelor's degree and 2 years of relevant experience.
- Experience providing administrative or academic program support.
- Strong organizational skills with the ability to coordinate multiple priorities and meet deadlines.
- Strong attention to detail and demonstrated ability to maintain accurate records and data.
- Effective written, verbal, and interpersonal communication skills.
- Ability to work effectively with students, faculty, staff, and other internal and external constituencies.
- Ability to appropriately handle confidential and sensitive information.
- Proficiency with Microsoft Office and the ability to learn University administrative and academic systems.

Preferred Qualifications

- Experience in higher education or an academic environment.
- Experience supporting academic programs, accreditation, assessment, or student services.
- Experience with budget administration, purchasing, academic scheduling, or student employment processes.
- Experience supporting nursing, health professions, or clinical education programs.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs):

- ​​ Must be proficient in Microsoft (MS) Office Functions, especially MS Word and Excel.

- ​Must have excellent communication skills.
- Strong understanding of financial and budgeting processes.

- ​Commitment to work effectively in informal and formal teams with individuals from various backgrounds to promote and foster an inclusive, supportive working environment.
- Previous experience with Workday and SAP preferred, but not required.

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Posted Salary:
Minimum $19.04/hr
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Work Environment & Physical Demands:

​ ​ Indoor desk work ​