Asset Data Coordinator

We are Uisce Éireann. Every day, we are responsible for the delivery of secure, safe, and sustainable water services for the people of Ireland. As Ireland’s national regulated water utility, our vision is a sustainable Ireland where water is respected and protected, for the planet and all the lives it supports.

Our purpose at Uisce Éireann is to rise to the challenge of delivering transformative water services that enable communities to thrive. That means we are proud to take on the responsibility of protecting our water supply and passing on a safe and secure water system to a rapidly growing population and empowering Ireland’s social and economic growth.

We are passionate about empowering our people, enabling them to make a positive impact on communities across Ireland. We are guided by a shared vision and purpose, grounded in values that define who we are and shape how we work, where we deliver for customers and communities, we work better together, we do the right thing, we aim high, and we keep each other safe. Our behaviours define how we interact, communicate, and succeed together. These values and behaviours apply to each one of us, across every role, location, and level.

Our goal is to attract and develop skilled and talented people from diverse backgrounds, who bring a dynamic range of expertise and insights to our work. With a strong, values-driven workforce, we ensure Uisce Éireann can continue advancing Ireland’s water services and meeting the needs of the communities we serve for generations to come.

The Role:

The Asset Intelligence team’s purpose is to connect customers with quality asset data to drive insights and support decision-making across the organisation. The scope of the team’s responsibility covers asset data insights and stakeholder management, asset data management, asset data governance and special projects.

Reporting to the Asset Data Analyst – Projects, the Asset Data Coordinator – Projects will support the delivery of asset data, Maximo, GIS and related digital asset management projects across the portfolio. The role will operate as a junior project management / Scrum Master position, coordinating a portion of the project portfolio under an Agile delivery methodology.

The role will support day-to-day planning, tracking, reporting and stakeholder coordination for assigned projects or workstreams. This will include supporting Agile ceremonies, maintaining project information, tracking risks, issues and dependencies, and ensuring progress is visible and aligned to agreed outcomes.

The role will also help separate project coordination from technical delivery activity, allowing Maximo configuration contractors, GIS resources and other technical specialists to focus on configuration, data management, spatial data, testing support and system delivery. This dedicated project management capacity will help mature Agile delivery practices, maintain delivery rhythm, improve governance and build resilience across the project delivery function.

Main Duties and Responsibilities:

- Support the coordination and delivery of assigned asset data, Maximo, GIS and related digital asset management projects
- Support day-to-day project activity for assigned projects or workstreams under the direction of the Project Manager
- Support delivery activities including sprint planning, backlog coordination, stand-ups, sprint reviews and retrospectives, together with project planning and governance activities appropriate to each workstream.
- Maintain accurate and up-to-date project information, including delivery boards, meeting minutes, action logs, risk, issue and dependency logs, and project status updates.
- Track progress against agreed project scope, milestones, priorities and delivery outcomes
- Coordinate with business stakeholders, Maximo configuration contractors, GIS specialists, technical teams, data teams and external partners to support project delivery
- Ensure that project actions, decisions, risks, issues and dependencies are clearly captured, communicated and followed up
- Escalate risks, blockers, dependency issues and prioritisation conflicts to the Project Manager as appropriate
- Support the separation of project coordination activity from technical delivery activity, enabling technical resources to focus on configuration, GIS, data and system delivery
- Contribute to the ongoing development and improvement of Agile ways of working across the project portfolio
- Support the preparation of project reporting, ensuring updates are complete, timely, accurate and appropriate to stakeholder needs
- Assist with the coordination of project meetings, workshops, stakeholder updates and delivery governance forums
- Liaise with asset owners, stewards and business representatives in relation to project requirements, asset data quality, completeness and delivery priorities
- Contribute to the achievement of Asset Management business plan objectives and wider Asset Intelligence and Projects team priorities
- Raise risks and issues as appropriate to the Project Manager
- Participate in ongoing projects as required
- Keep up to date with project management, Agile delivery, asset data, Maximo and GIS best practice

General Duties and Responsibilities

- Collaboration with key internal stakeholders across the UÉ business
- Responsible for promoting and delivering health and safety commitments across UÉ and its supply chain, reinforcing positive behaviours and delivering health and safety objectives and requirements to the highest industry standards
- Conducts duties and responsibilities in accordance with Uisce Éireann’s Information Security policies, standards, processes and controls to protect the confidentiality, integrity and availability of UÉ business information and delivery of critical services, in accordance with the NIS Directive and any other relevant cybersecurity regulation
- Other duties as required

Knowledge, Skills and Experience:

- A foundation-level qualification or higher in project management, Agile delivery or a related discipline is desirable or relevant experience. (PSM I, CSM, SAFe Practitioner, AgilePM Foundation, or PRINCE2 Foundation)
- A minimum of 1 years’ experience in the water, utilities or similar industries is desirable and or relevant experience
- Experience supporting the coordination or delivery of projects, workstreams or continuous improvement initiatives is desirable
- Experience supporting projects, workstreams or continuous improvement initiatives is desirable.
- An ability to communicate with different stakeholders and support the coordination of actions, updates, requirements, risks, issues and dependencies.
- Strong organisational skills with the ability to manage competing priorities, maintain project documentation and follow up on action
- Strong communication skills with the ability to provide clear updates, capture decisions and escalate issues appropriately
- Good analytical and problem-solving skills, with the ability to identify delivery issues and support practical improvements
- Demonstrated ability to collaborate with colleagues and look for different perspectives
- Demonstrated flexibility with regard to working in a changing environment and the ability to adjust to new work structures, processes and requirements as necessary
- Ability to analyse customer needs and provide support to resolve issues
- Experience using GIS, Maximo, SharePoint, and other enterprise systems would be an advantage
- Track record of striving for quality and ensuring consistently high standards of work
- Experience in taking ownership of safety responsibilities and contributing to continuous improvement initiatives

The closing date for receipt of applications for this vacancy is XXX.

Please note that applications submitted after this closing date will not be accepted.

*Successful external candidates will be offered a salary within the advertised range based on an assessment of their relevant skills, qualifications, experience and readiness to undertake the responsibilities of the role.

Internal candidates will be considered in line with the application of Uisce Éireann's Pay Model and associated pay policies.

The salary range is designed to recognise that successful candidates may join the organisation at different stages in their career, while also providing scope for future salary progression as capability and experience develop.

Uisce Éireann is an equal opportunities employer.

We are committed to providing a diverse and inclusive place of work and have a robust strategy and framework called ibelong to enable this. We are an equal opportunity employer and through our recruitment process we welcome and encourage applications from interested and suitably qualified individuals regardless of gender, age, racial or ethnic origin, membership of the traveller community, religion or beliefs, family or civil status, sexual orientation/gender identity or disability.