Lead of Administration & Facility Management

Location(s)

- Jalgaon - Maharashtra - India

Hello Visionary!

Smart infrastructure from Siemens makes the world a more connected and caring place – where resources are valued, where impact on the world is considered, where sustainable energy is delivered reliably and efficiently. It provides the flexible infrastructure to allow society to evolve and respond to changing conditions. Technology and the ingenuity of people come together to be at one with our environments and to care for our world. We do this from the macro to the micro level, from

physical products, components and systems to connected, cloud-based digital offerings and services. Siemens offers a broad portfolio of grid control and automation; low- and medium-voltage power distribution, switching and control; and building automation, fire safety and security, HVAC control and energy solutions.

About the Role

Are you an experienced HR, IR and administration leader who keeps a factory running smoothly, compliantly and harmoniously? Siemens Ltd, e-Mobility is looking for a Head of Administration & Facility Management for our EV charger manufacturing facility in Jalgaon, Maharashtra. You will be the single point of accountability for people operations, industrial relations, legal and statutory compliance, liaison with local authorities and the factory's physical infrastructure. Your work will create an engaging, safe and well-maintained workplace, so that operations can focus fully on customers, quality and output. As a key member of the plant leadership team, you will report to the Head of Plant.

What You Will Do

- HR Operations: Manage manpower planning, recruitment coordination, onboarding, attendance and time office, payroll inputs, contract labor management, performance cycle support and employee records in partnership with Siemens HR.
- Talent & Engagement: Drive training calendars, skill matrices, apprenticeship/NAPS programs, employee engagement, welfare and recognition initiatives.
- Industrial Relations: Maintain industrial harmony; handle grievances, discipline, domestic enquiries and negotiations with worker representatives; prevent and resolve disputes proactively.
- Contract Workforce Governance: Ensure compliance of contractors under CLRA (wages, PF, ESIC, bonus, registers) and manage vendor audits.
- Legal & Statutory Compliance: Ensure compliance with labor laws and the new Labor Codes, Factories Act, Shops & Establishments, Standing Orders, POSH; manage legal notices, cases and coordination with Siemens Legal and external counsel.
- Liaison with Local Authorities: Manage relations with the Factory Inspectorate (DISH), Labor Department, MIDC, MPCB, Fire Department, Police, Gram Panchayat/Municipal bodies, electricity board and other agencies; secure and renew licenses, consents and approvals on time.
- Facility Management: Own building and utility infrastructure – electrical substation, DG sets, compressors, HVAC, water, STP/ETP, roads, lighting – including preventive maintenance, AMC management and capex projects.
- General Administration: Manage security, housekeeping, canteen, transport, guest house, travel, front office, stationery and visitor management (including customer and leadership visits).
- Budget & Cost Control: Prepare and control administration and facility budgets; drive cost-out in utilities, services and vendor contracts.
- Sustainability & Workplace: Support energy efficiency, green building and CSR initiatives; maintain a clean, safe, Siemens-standard workplace aligned with EHS.
- Crisis & Business Continuity: Lead emergency response, business continuity and crisis communication with authorities and the community.

Desired Skills:

- Graduate with an MBA / MSW / MLW / PG Diploma in HR, Personnel Management or Industrial Relations.
- LLB or a Labor Law qualification desirable.
- At least 4–5 years leading plant administration and facility management, preferably in Maharashtra.
- Proven track record of working with statutory and local authorities.
- Technical Expertise
- In-depth knowledge of Indian labor laws and the new Labor Codes (Wages, Industrial Relations, Social Security, OSH), Factories Act 1948, CLRA, Payment of Wages, Minimum Wages, Bonus, Gratuity, EPF & ESIC, Maternity Benefit, POSH Act and Maharashtra Shops & Establishments Act.
- Industrial relations: standing orders, grievance handling, domestic enquiries, disciplinary procedures, settlement negotiations and conciliation proceedings.
- HR operations: manpower planning, time office, payroll inputs, HRIS (SAP SuccessFactors or equivalent), training and competency management.
- Statutory licensing and approvals: Factory licence, plan approval, fire NOC, MPCB consent (CTE/CTO), MIDC approvals, electrical inspector approvals, contractor licences.
- Legal management: contract review, legal notices, litigation tracking and coordination with legal counsel.
- Facility engineering: electrical substation and HT/LT systems, DG sets, compressors, HVAC, fire-fighting systems, water/STP/ETP, civil maintenance and building management.
- Facility service management: AMC/SLA management, vendor selection and evaluation, preventive maintenance planning, capex project execution.
- Administration services: security systems (access control, CCTV), canteen, transport, housekeeping and visitor management.
- Budgeting, cost control and MIS reporting using Excel / Power BI dashboards.
- Working knowledge of EHS, energy management and sustainability practices.

Leadership & Personal Attributes

- Negotiation & conflict resolution: Handles IR situations, unions, contractors and community issues with firmness and fairness.
- Stakeholder & liaison management: Builds strong, ethical working relations with government officials, local authorities and community leaders.
- Integrity & ethics: Upholds Siemens Business Conduct Guidelines and zero tolerance for compliance violations.
- Empathy & people orientation: Approachable to employees at all levels; listens actively and acts on concerns.
- Communication: Fluent in Marathi, Hindi and English; communicates clearly with shopfloor workforce, leadership and authorities.
- Problem solving & judgement: Takes balanced decisions in sensitive people, legal and crisis situations.
- Service mindset: Treats internal teams as customers and ensures responsive, reliable support services.
- Planning & execution: Manages multiple parallel priorities – licenses, audits, projects and events – with discipline.
- Confidentiality & discretion: Handles employees, legal and commercial matters with full confidentiality.
- Team leadership: Motivates in-house teams and service providers to deliver to SLA.

How Success Will Be Measured

- Full, on-time statutory compliance, with zero penalties or show-cause notices.
- All licenses, consents and NOCs valid and renewed well before expiry.
- Industrial harmony, with zero man-days lost and prompt grievance resolution.
- A fully compliant contract workforce.
- Timely handling of legal notices and fewer open cases.
- High manpower availability, low absenteeism and attrition, and strong employee engagement.
- Reliable utilities, with zero production loss from facility breakdowns.
- Full preventive maintenance and AMC compliance, with costs kept within budget.
- High internal customer satisfaction and zero security incidents.

Why Join Us

- Enable the future of e-mobility: Build the people, compliance and infrastructure foundation for a growing EV charger manufacturing operation.
- Leadership impact: Join the core plant leadership team, with broad cross-functional ownership and visibility.
- Global exposure: Work with Siemens teams and best practices across geographies.
- Career growth: Build your career in a global technology company that invests in learning and development.
- Culture: Be part of a workplace built on safety, integrity, inclusion and respect for people..

We’re Siemens. A collection of over 379,000 minds building the future, one day at a time in over 200 countries. We're dedicated to equality and we welcome applications that reflect the diversity of the communities we work in across Gender, LGBTQ+, Abilities & Ethnicity. All employment decisions at Siemens are based on qualifications, merit and business need. Bring your curiosity and imagination and help us shape tomorrow.

Find out more about Smart Infrastructure at: https://new.siemens.com/global/en/company/topic-areas/smart-infrastructure.html and about Siemens careers at: www.siemens.com/careers.