Head of Administration (Special Projects) - Office of the Vice-President for Research & Development

Department: Office of the Vice-President for Research and Development

Job Posting Details

We are seeking a skilled, experienced individual to lead, develop, and implement the administrative functions and daily operations of a new institute focused on age-related diseases.  Employment will initially be under the University until the Institute is established.

The appointee’s Key Responsibilities:

- Manage all administrative aspects of the Institute.
- Develop and implement operating procedures and policies.
- Manage budgets and monitor operating expenses.
- Lead a team of professional and support staff to provide a full range of administrative functions that are commensurate with and responsive to the needs of the Institute
- Liaise and collaborate with relevant offices and stakeholders both within and outside the University.
- Coordinate with external parties, including academic and industrial partners, as well as government bodies, to support the Institute’s initiatives.
- Undertake special projects as assigned.

Qualifications and attributes:

- Bachelor’s degree or higher, preferably in business administration or a related field
- Over 10 years of substantial managerial experience.
- Proven experience in budget management for projects and regular operations.
- Experience in a higher education-related environment is desirable.
- Strong leadership and excellent interpersonal skills.
- Strong organizational, analytical, and strategic thinking abilities.
- Proven ability to produce quality work under pressure and meet tight deadlines.
- Excellent team-player with a strong sense of responsibility.
- Ability to manage multiple tasks independently.
- Proficient in written and spoken English and Chinese (including Cantonese and Putonghua).

(Duration: 2 years)

Starting salary will be commensurate with qualifications and experience.  Fringe benefits including annual leave, medical and dental benefits will be provided.  A gratuity will be payable upon successful completion of contract.

Please apply on or before: 18 November 2026 .

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HKUST is an equal opportunities employer and is committed to our core values of inclusiveness, diversity, and respect.