Legal Receptionist / Administrative Assistant

Legal Receptionist / Administrative Assistant

Location: White Plains, NY
Schedule: Monday–Friday | On-Site

About the Opportunity

We are partnering with an established law firm in White Plains, NY, to find an experienced, professional, and highly organized Legal Receptionist / Administrative Assistant to join its team.

This position is ideal for someone who enjoys being the first point of contact for clients and visitors while keeping a busy professional office running smoothly. The ideal candidate will bring excellent communication skills, strong attention to detail, and the ability to manage multiple administrative responsibilities in a fast-paced legal environment.

If you have experience as a Receptionist, Front Desk Coordinator, Office Assistant, or Legal Administrative Assistant, we would love to connect with you!

Key Responsibilities

- Serve as the first point of contact for clients, visitors, and incoming calls, providing a welcoming and professional experience.
- Answer and direct incoming phone calls, take accurate messages, and ensure timely communication.
- Coordinate conference room reservations and prepare meeting spaces for attorneys, clients, and visitors.
- Receive, sort, scan, and distribute incoming mail and prepare outgoing correspondence and overnight packages.
- Maintain organized physical and electronic files, including opening, updating, and closing legal matter files.
- Provide administrative and clerical support to attorneys and paralegals, including copying, document preparation, and assembling binders.
- Provide backup support for legal calendaring and scheduling responsibilities.
- Monitor office supply inventory, maintain organized workspaces, and coordinate supply replenishment.
- Handle sensitive client and firm information with professionalism and strict confidentiality.
- Assist with additional office administration duties and occasional travel to the firm's New Jersey office as needed.

Qualifications

- High school diploma or equivalent required.
- Minimum of 3 years of experience in a receptionist, front desk, administrative support, or customer service role.
- Proficiency in Microsoft 365, including Outlook, Word, Excel, and Teams.
- Excellent verbal and written communication skills with a professional, customer-focused approach.
- Strong organizational skills and the ability to manage multiple priorities efficiently.
- Exceptional attention to detail, reliability, and follow-through.
- Ability to maintain confidentiality when handling sensitive information.
- Comfortable learning new office systems