About this role
Join a fast-paced team where strong organization, sound judgment, and attention to detail make a direct impact every day. In this role, you’ll partner closely with senior leaders and colleagues across the organization to keep priorities moving and communications clear. You’ll manage competing deadlines, handle sensitive information with discretion, and deliver consistently high-quality administrative support.
As an Executive Administrative Assistant in Risk Management and Compliance, you will provide day-to-day administrative and operational support to senior leaders and their broader team. You’ll manage complex scheduling, coordinate internal meetings, and support key business activities with professionalism, urgency, and discretion. You’ll also help anticipate needs, resolve routine issues independently, and escalate risks or time-sensitive matters as appropriate.
Job responsibilities:
- Manage complex calendars for senior leaders, balancing competing priorities and deadlines.
- Coordinate internal and external meetings, including logistics, materials, conference rooms, and attendee communications.
- Arrange domestic and international travel, including itineraries and changes requiring quick turnaround.
- Process expense reports, invoices, and reimbursement requests in line with firm policies and timelines.
- Handle sensitive information with discretion.
- Produce high-quality written communications for audiences across levels of seniority.
- Organize team events and offsites, including vendor coordination, catering, and transportation support.
- Track follow-ups, deadlines, and action items; proactively flag risks, delays, and conflicts.
- Partner with peers and stakeholders to improve day-to-day administrative processes and team effectiveness.
Required qualifications, capabilities, and skills:
- 5 years of administrative experience supporting senior leaders in a fast-paced environment.
- Proven experience managing complex calendars, meeting logistics, and multi-stakeholder coordination.
- Demonstrated ability to handle confidential information with discretion and good judgment.
- Strong written and verbal communication skills, with a high level of professionalism.
- Strong organizational skills, attention to detail, and ability to manage competing priorities.
- Proficiency with Microsoft Office (Outlook, Word, PowerPoint, Excel).
- Experience coordinating domestic and international travel for senior leaders.
- Experience with expense management and invoice processing.
***Note: this role requires five days in the office (Mon-Fri) and will not support Hybrid options.