Fiscal Officer II 40 FT

Starting Compensation:
$64,292.80/Annually

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Job Description:

JOB SUMMARY

- Fiscal Officer is responsible for directing the entire fiscal operation of the local Child Welfare Agency.
- This involves the development of policies and procedures for managing the fiscal process.
- The duties in this position include supervision of professional, technical and clerical staff; budget development for both State and County; maintenance of a complex fiscal and accounting structure including payroll, accounts payable, accounts receivable, purchasing; State and Federal reporting processes; contract negotiations; client accounts; internal audit reviews; and staff training.
- The work also involves responsibility for fiscal forecasting, preparation of management reports, and statistical reporting.
- The Fiscal Officer serves as liaison with State, Federal, and County government officials, auditors, private agencies, and County departments.
- The Fiscal Officer serves as a member of the Agency’s management team.
- Work is performed with considerable independence and is reviewed through conference and reports.

REPORTING RELATIONSHIPS

- Reports to the CY Administrator.
- Supervises Fiscal Supervisors.

ESSENTIAL JOB FUNCTIONS

- Responsible for the supervision of at least two fiscal supervisors and their subordinates; direct, manage and track the workflow and work product of these units.
- Plan, review and evaluate the work of the department supervisors.
- Monitor and direct work product to ensure efficiency, quality, and compliance with Federal, State and Agency regulations, policies, and procedures.
- Work independently and model effective communication and high-quality decision making.
- Demonstrate strong team leadership and strategic influence.
- Assist with hiring and training of the fiscal staff,
- Ensure work is distributed evenly, staff adheres to payment and reporting deadlines, establish adequate audit trails to ensure that reports and payments are accurate and documented appropriately Develops and implement effective casework policy and practices.
- Evaluates fiscal operation/procedures and staff effectiveness and makes recommendations to the Administrator/management team on personnel issues and fiscal operations.
- Represents the County in various community meetings or on state and community boards/committees/work groups as they pertain to child welfare fiscal issues.
- Responds to consumer complaints and concerns.
- Conducts regular supervisory meetings and department meetings.
- Participates in senior management meetings, supervisor meetings, and the Citizen Advisory Board meetings.
- Collaborates with the other Agency departments, county agencies and community partners to promote team work in service delivery.
- Coordinates and prepares the State budgets; forecasts expenditures and revenue trends; confer with program staff about program changes, developments, and enhancements to incorporate into budgets; coordinate budget planning with Juvenile Probation and Parole and the Youth Intervention Center; maintain and manage budget for the current year; prepare reports for Advisory Board, Management, and Commissioners.
- Prepare County budgets; coordinate budget planning with Juvenile Probation and Parole and the Youth Intervention Center; manage accounts to ensure sufficient funds are available throughout the year; monitor budgets on an on-going basis; prepare reports for Advisory Board, Management, and Commissioners
- Ensure that all federal income, Social Security, Supplemental Security Income, and Court-Ordered support is collected to offset Child Welfare expenditures prior to using State and County Funds.
- Ensure that all financial records are computerized; develop new computer systems as regulations change; train staff to utilize various computer programs.
- Oversee the contracting process; ensure that County receives the lowest rates available; consult with private providers and other county representatives; arrange for submission of contracts to Commissioners and Controller; establish new contracts as needed.
- Serve as liaison with the Controller’s Office and various State, Federal, and County auditors; respond to questions posed relating to procedures, costs, revenue, reporting methods, and financial policies.
- Other related and assigned work in the job classification as required.

OTHER SPECIFIC TASKS OR DUTIES

- Other related duties are assigned by the supervisor as needed.
- The percentage of time spent on essential duties will vary as the job requires.  Initiative will be encouraged

MINIMUM QUALIFICATIONS

- One year as a County Fiscal Operations Officer 2; or
- Three years of professional accounting experience and graduation from a four year college or university that included fifteen credits in accounting; or
- Five years of accounting and/or budgetary experience and an associate degree in accounting or business administration, including or supplemented by fifteen college credits in accounting; or
- Any combination of experience and training which includes fifteen college credits in accounting.

KNOWLEDGE, SKILLS AND ABILITIES

- In depth knowledge of child welfare programs and fiscal operations, planning, policy analysis,  working knowledge of HR and hiring requirements, supervision and management and program planning and analysis, policy development and implementation, computer skills, including word processing, spreadsheets and other related programs

REQUIRED LICENSES/CERTIFICATIONS/CLEARANCES

- PA State Police background check, FBI and PA Childline Clearances are required.
- Pre-employment drug screen.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

- Must have the ability to work independently.
- Must have the ability to get to various locations for meetings, etc independently.
- Work is primarily sedentary in nature, no special demands are required.

The County of Lancaster offers comprehensive benefits to our employees.   Read more about our benefits here .

Lancaster County Government provides Equal Employment Opportunity for all persons regardless of race, religion, age, sex, national origin, genetic information or disability. The County also observes all applicable laws regarding Veterans status. The County reflects this action in all areas of employment and compensation practices and policies. Employment with the County is based upon the ability to perform the job as well as dependability and reliability once an individual is hired.