Facility Coordinator - M-F 8am-5:30pm

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Job Description:

Together, we are Marken, UPS Healthcare Precision Logistics. As the clinical and advanced therapy part of UPS Healthcare, we reach patients faster, with greater scalability and access to new pathways throughout the supply chain. With our One UPS advantage and comprehensive service portfolio, including Polar Speed's in-network pharmacies, we are optimally positioned to keep our clients competitive in an increasingly complex market.

Position Summar y

The Facility Coordinator plays a vital role in ensuring that our operational environment runs safely, efficiently, and seamlessly. Combining administrative precision with practical facility oversight, this position splits time between desk-based coordination (approximately 75%) and hands-on facility walkthroughs and light maintenance (approximately 25%).

Working under moderate supervision, the Facility Coordinator serves as the central point of contact for vendor management, routine maintenance scheduling, branch support, and daily workplace upkeep to maintain Marken’s high standards of quality and compliance.

Key Responsibilitie s

Administrative Support & Vendor Management (Approx. 75%)

- Vendor & Contractor Management: Act as the primary on-site liaison for third-party service contractors, including HVAC technicians, plumbers, electricians, waste management, and custodial teams. Coordinate service visits, oversee building access, and verify completed work.
- Preventative Maintenance Scheduling: Track and schedule recurring facility services, equipment calibrations, and HVAC filter changes/inspections to ensure uninterrupted operations.
- Reporting & Documentation: Utilize Microsoft Excel and Outlook to compile and distribute facility tracking logs, vendor performance reports, and operational cost updates to branch leadership.
- Cross-Departmental Communication: Address and resolve facility-related work orders and inquiries submitted by internal teams across the branch with a customer-service mindset.
- Supply Inventory: Monitor and order facilities supplies, breakroom essentials, safety equipment, and light maintenance consumables.

Facility Upkeep & Hands-On Maintenance (Approx. 25%)

- Daily Site Walkthroughs: Perform regular floor and perimeter inspections to proactively identify safety hazards, equipment malfunctions, lighting issues, or structural repair needs.
- Minor Repairs & "Handy" Tasks: Address immediate light maintenance needs, such as replacing light bulbs, minor drywall patch-ups, assembling basic office furniture, or addressing minor hardware/fixture adjustments.
- Seasonal & Safety Preparedness: Maintain exterior walkways and entryways during inclement weather (e.g., spreading salt/ice-melt and placing wet floor signage) to ensure employee and visitor safety.
- Workplace Standards & Light Janitorial: Monitor kitchenettes, conference rooms, and common areas between professional cleanings; restock supplies and handle light spot-cleaning or tidying as needed to keep the facility client-ready at all times.

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Required:

- Education & Experience: High school diploma or equivalent (GED); minimum of 1–2 years of experience in an administrative coordination, facilities, property management, or maintenance support role.
- Technical & Computer Skills: Proficiency with Microsoft Office Suite (strong emphasis on Outlook for calendar/vendor scheduling and Excel for data entry, logs, and reporting).
- Facility Acumen: Basic working knowledge of building systems (HVAC, plumbing, and electrical concepts) and practical comfort using basic hand tools for light repairs.
- Problem-Solving & Detail Orientation: Demonstrated ability to spot inefficiencies, prioritize maintenance requests, and follow established standard operating procedures (SOPs).
- Communication Skills: Strong written and verbal communication skills for collaborating with internal branch staff and negotiating with external vendors.
- Reliability: Availability to work standard 8-hour shifts scheduled between 8:00 AM and 6:00 PM, Monday through Friday.

Physical Requirements:

- Ability to sit at a desk and operate a computer terminal for up to 75% of the workday.
- Ability to walk, stand, bend, stoop, climb short stepladders, and lift up to 35–50 lbs during site walkthroughs and light maintenance activities.

Compensation & Benefits

Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $18.25 per hour to $24.00 per hour . Pay is based on several factors including but not limited to market location, job-related knowledge, skills, education/training, and a candidate’s work experience.

Hired applicants may be eligible for Medical/prescription drug coverage, Dental coverage, Vision coverage, Flexible Spending Account, Health Savings Account, Dependent Care Flexible Spending Account, Basic and Supplemental Life Insurance & Accidental Death and Dismemberment, Disability Income Protection Plan, Employee Assistance Program, 401(k) retirement program, Vacation, Paid Holidays and Personal time, Paid Sick and Family and Medical Leave time as required by law.

Employee Type:
Permanent

UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.

Other Criteria:

UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law.

Basic Qualifications:

Must be a U.S. Citizen or National of the U.S., an alien lawfully admitted for permanent residence, or an alien authorized to work in the U.S. for this employer.

Pay Range:
Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $18.25/hr to $34.00/hr. Pay is based on several factors including but not limited to, market location and may vary depending on job-related knowledge, skills, and education/training and a candidate’s work experience. Hired applicants are offered annual short-term and/or long-term incentive compensation programs, subject to applicable eligibility requirements. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company’s performance. The company offers the following benefits for this position, subject to applicable eligibility requirements. Medical/prescription drug coverage, Dental coverage, Vision coverage, Flexible Spending Account, Health Savings Account, Dependent Care Flexible Spending Account, Basic and Supplemental Life Insurance & Accidental Death and Dismemberment, Disability Income Protection Plan, Employee Assistance Program, 401(k) retirement program, Vacation, Paid Holidays and Personal time, Paid Sick and Family and Medical Leave time as required by law, and Discounted Employee Stock Purchase Program.