Executive Assistant

Satterfield & Pontikes Construction is seeking a highly organized and proactive Executive Assistant who will provide high-level administrative support our Chief Risk Officer. The ideal candidate is someone who thrives in a fast-paced environment, anticipates needs before they arise, and ensures smooth day-to-day operations through strong communication, and professionalism.

Essential Job Functions

- Provides high-level administrative support and assistance to Executive leadership across both business and personal matters.

- Act as a gatekeeper to protect executives' time and energy, managing access and filtering requests with sound judgment and diplomacy.

- Manage highly complex calendars, proactively scheduling and prioritizing meetings, travel, appointments, and personal commitments.

- Ensure daily priorities and strategic objectives are reflected in the schedule; proactively adjust plans as needed.

- Arrange and oversee complex travel itineraries for both professional and personal trips, including accommodations, flights, ground transport, and family travel logistics.

- Performs clerical and administrative tasks, including drafting letters, memos, invoices, reports, and other documents for executives.

- Uphold the highest standards of integrity and confidentiality—handling all sensitive information, from corporate data to personal matters, with discretion and responsibility.

- Function as an extension of the executive’s presence, maintaining alignment with values, priorities, and leadership tone in all interactions.

- Serve as a dependable and trusted partner, providing unwavering reliability in managing competing demands and complex logistics.

- Schedule and attend meetings on behalf of executives, take notes, and record minutes.

- Receives incoming communication or memos on behalf of executives, reviews content, determines importance, and summarizes and/or distributes content to appropriate staff.

- Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.

- Performs additional duties as assigned by executives.

Required Skills and Qualifications

- High school diploma required, Bachelor’s degree in Business Administration or related field preferred.

- At least 3+ years of related experience required.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.