Load Planning Administrator

At Forte Opening Solutions, we don't just manufacture doors; we create pathways to possibilities. We empower our employees to shape the future of our industry. Join a team where craftsmanship meets cutting-edge technology, and where your ideas can open new doors. Together, we build not just products, but a culture of excellence and collaboration.

The Load Planning Administrator is responsible for supporting daily transportation and load-planning operations to ensure shipments are scheduled, organized, and dispatched efficiently. This position coordinates shipment information, maintains accurate records, communicates with drivers, carriers, warehouse personnel, and customer service teams, and helps maximize trailer utilization while meeting delivery schedules and customer requirements. This role works closely with the Load Planner to support efficient transportation operations and timely customer deliveries.

Key Responsibilities
Assist with daily planning and scheduling of inbound and outbound shipments to support production schedules and customer delivery requirements
Enter, review, and maintain load information, shipment records, and documentation in Oracle, the transportation management system (TMS), and other applicable systems
Assist with load building, truck utilization, shipment consolidation, and coordination of less-than-truckload (LTL) shipments
Coordinate pickup and delivery schedules with freight carriers and internal departments, communicate shipment updates, schedule changes, and backorder information as needed
Verify shipment details, including quantities, weights, dimensions, delivery requirements, and shipping documentation
Process shipment invoices, close jobs in progress, and complete required system transactions
Monitor shipment readiness and scheduled pickups, identify delays or discrepancies, and assist with resolution
Maintain accurate shipping records, carrier information, and transportation reports
Develop knowledge of load planning processes to provide backup support to the Load Planner as needed
Identify and communicate opportunities to improve shipping processes and efficiency
Perform other duties as assigned

Qualifications

High school diploma or equivalent required; additional education in logistics, supply chain, or transportation is preferred.
Previous experience in transportation, logistics, dispatching, load planning, or administrative support preferred.
Proficiency in Microsoft Excel, Outlook, and other standard office applications.
Experience with a transportation management system (TMS) or enterprise resource planning (ERP) system is an asset.
Strong organizational skills and attention to detail.
Excellent verbal and written communication skills.
Ability to prioritize tasks, meet deadlines, and manage changing schedules in a fast-paced environment.
Strong problem-solving skills and the ability to work independently and as part of a team.