Accounts Payable Specialist

Description

Position Overview: The Accounts Payable Specialist is responsible for managing the full invoicetopayment cycle, with core responsibilities including 3way match invoice processing, authorization routing, and monitoring unvouchered receipts to resolve discrepancies with accuracy and efficiency on a global level. This role involves communicating with warehouses, buyers, and vendors and collaborating with a global accounting team. Additionally, the specialist will handle returns, shipments, debits, vendor maintenance and perform account reconciliations to ensure financial accuracy.

Essential Job Functions:
Accurate and Timely Invoice Processing: Utilize AP automation tools to efficiently process endtoend processing of vendor invoices, including validating accuracy, coding to the correct GL accounts, and ensuring compliance with company policies, accuracy and adherence to payment terms.
Vendor Account Reconciliation: Conduct monthly reviews and reconcile vendor statements to maintain accurate account records and resolve discrepancies promptly. Maintain positive vendor relationships.
Communication: Maintain open and effective communication with buyers, warehouses, and vendors to keep vendor accounts up-to-date and resolve any issues related to invoices, returns, or payments.
Collaboration: Maintain open and effective communication with Global Team members.
Issue Resolution: Investigate and resolve discrepancies related to vendor invoices, unvouchered receipts, and debits by coordinating with relevant internal and external parties.
Returns, Shipments, and Debits: Process and track returns, shipments, and debit memos as necessary to ensure accurate financial records and vendor accounts.
Documentation: Maintain thorough documentation of all transactions and communications related to accounts payable activities for audit and reference purposes.
Compliance: Ensure all accounts payable activities are compliant with company policies and accounting standards.

Skills

Accounts payable, Accounting, Data entry, Invoice processing, Microsoft excel, erp, Invoicing, Purchase order, Payable, three way match, two way match, netsuite, automation systems, foreign currency, Finance, Reconciliation, Microsoft office

Top Skills Details

Accounts payable,Accounting,Data entry,Invoice processing,Microsoft excel,erp

Additional Skills & Qualifications

MUST HAVEs
-6 months to 2 years of experience in Accounting related role
-ERP experience (manufacturing experience)
-6 months to 2 years of experience using MS Excel to perform job duties
-Ability to perform basic functions within Excel (filters, sorting, v lookups, etc.)
-HS Diploma or GED

NICE TO HAVEs
-Familiarity with international business or foreign currency
-AP Automation experience
-College education

SOFT SKILLS
-Attention to detail
-Critical thinker
-Ability to multi-task
-Can handle high volumes
-Willing to learn
-Able to organize and prioritize their work
-Independent and self driven
-Comfortable asking questions
-Quick learner
-Problem Solver
-Strong Communicator

Experience Level

Entry Level

Job Type & Location
This is a Contract to Hire position based out of Rockford, IL.
Pay and Benefits
The pay range for this position is $18.00 - $24.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract to Hire position based out of Rockford, IL.
Application Deadline
This position is anticipated to close on Nov 16, 2026.
Workplace Type
This is a fully onsite position in Rockford,IL.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.