AI Recruiting Coordinator

Job Description

Recruiting Coordinator | Seattle, WA (100% Onsite) Are you looking to grow your career in Talent Acquisition while supporting a world-class recruiting organization? We are seeking a highly organized, customer-focused Recruiting Coordinator to join a fast-paced team supporting high-volume hiring initiatives. In this role, you will serve as a critical partner to recruiters, hiring managers, and candidates, helping deliver a seamless and positive hiring experience from initial interview scheduling through onboarding. As a Recruiting Coordinator, you will play an integral role in managing recruiting operations, coordinating interviews, maintaining candidate data, and ensuring hiring processes run efficiently. You will often serve as a candidate's first impression of the organization and will have the opportunity to build strong relationships while supporting a collaborative, high-performing recruiting team.

Responsibilities

- Coordinate phone screens, virtual interviews, and onsite interviews by partnering closely with candidates, recruiters, and hiring managers.
- Manage complex scheduling logistics and ensure a smooth interview experience for all participants.
- Arrange candidate travel and related logistics when needed.
- Maintain accurate candidate records, job postings, and recruiting activity within applicant tracking systems and recruiting tools.
- Confirm new hires and ensure recruiting systems are updated accurately throughout the hiring process.
- Provide timely updates and follow-up communication to candidates via phone and email regarding interview status and next steps.
- Track recruiting activity, candidate pipelines, and hiring progress while preparing recruiting reports as needed.
- Coordinate post-interview debrief meetings and distribute feedback documentation to interview teams.
- Identify opportunities to improve scheduling efficiency and enhance the overall candidate experience.
- Support additional recruiting programs, projects, and operational initiatives as assigned.
- Collaborate closely with recruiters, hiring managers, and cross-functional stakeholders to drive consistent hiring processes and successful outcomes.

Qualifications

- 1-4+ years of Recruiting Coordinator, Talent Acquisition, HR, administrative coordination, or related experience.
- Experience supporting recruiting or hiring processes in a fast-paced environment.
- Strong scheduling and calendar management experience.
- Experience working with applicant tracking systems (ATS) or recruiting technologies.
- Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
- Excellent written and verbal communication skills.
- Exceptional organizational skills and strong attention to detail.
- Bachelor's degree required.

Preferred Qualities

- Passion for delivering an exceptional candidate experience.
- Ability to manage multiple priorities while maintaining accuracy and responsiveness.
- Strong customer-service mindset and relationship-building skills.
- Comfortable adapting to changing priorities and business needs.
- Proven ability to collaborate effectively with internal and external stakeholders.

Work Environment

This is a 100% onsite contract position in downtown Seattle, WA within a dynamic, fast-paced recruiting environment. The team values collaboration, responsiveness, and delivering a best-in-class experience for candidates and hiring partners. Candidates who thrive in organized, high-volume environments and enjoy working with people will be especially successful in this role. Location: Seattle, WA Schedule: 100% Onsite / 8-5pm Industry: Talent Acquisition / Recruiting Operations / Technology Recruitment Support
Job Type & Location
This is a Contract position based out of Seattle, WA.
Pay and Benefits
The pay range for this position is $26.00 - $26.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Seattle, WA.
Application Deadline
This position is anticipated to close on Nov 18, 2026.
Workplace Type
This is a fully onsite position in Seattle,WA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.