Senior Supervisor of Back Office Fuel Accounting

Soar with us at Wawa.

We believe we can make life a little better every day – one smile, hoagie, or experience at a time. And there’s one secret ingredient that truly sets Wawa apart: Our Associates. At Wawa, you’ll be part of a caring team that’s dedicated to helping all of us fly high – together. We’re team players, day-brighteners, and go-getters: and we know that Wawa is a place where we can build skills to thrive and open doors to new career opportunities. We’re proud to be a part of a winning team of Associate owners who shape our success. We’re committed to helping our communities and one another at every turn, because we know that when we fly together, there’s no limit to how far we can go. Ready to be part of a team that helps you reach new heights? Join our flock and get ready to soar.

Job Description

Job Summary: The Senior Supervisor of Back Office Fuel Accounting is responsible for leading the Back Office Fuel Accounting team. The role provides hands-on technical and transactional leadership; directs workflow, priorities and coverage; serves as the first point of escalation; and ensures the timely, accurate and complete accounting and financial reporting of fuel procurement and trading transactions. The Senior Supervisor also oversees accurate and timely billing for bulk fuel sales, review of payments for bulk fuel purchases, effective execution of operational controls, and continuity of recurring accounting activities during major system implementations and business transformations.

Principal Duties:

1.      Leads the Back Office Fuel Accounting team, including establishing priorities, assigning and balancing work, monitoring deadlines and deliverable quality, coordinating coverage, and ensuring timely resolution of operational issues.

2.      Serve as the first point of escalation for complex accounting, reconciliation, invoicing, payment, system and workflow issues; drive issues to resolution and escalate material business, financial reporting or control risks to the Manager of Fuel Accounting, as appropriate.

3.      Own the team’s training, cross-training and knowledge-management approach, including maintaining current process documentation, strengthening coverage for critical activities, and preparing associates to execute new or changed processes resulting from SAP and other fuel initiatives.

4.      Ensure effective execution of Back Office Fuel Accounting controls and monitor the timeliness, accuracy and completeness of key deliverables. Identify recurring exceptions or control gaps, assign corrective actions, and monitor remediation through completion.

5.      Act as the primary Back Office Fuel Accounting representative for system implementations, process redesign initiatives, SAP and Right Angle enhancements and new fuel business activities. Ensure accounting requirements, controls and operational needs are incorporated into solution design while maintaining continuity of critical accounting and reporting processes during implementation.

6.      Ensure the appropriate, timely and accurate accounting treatment and reporting of a variety of complex company-owned bulk fuel inventory and trading transactions of physical fuel commodities and derivatives. Such transactions will include barge purchases, imports, forward purchases, forward sales and inventory movements between pipelines, storage facilities, terminals and various economic trading strategies, including transactions between business entities.

7.      Work closely with Fuel Middle Office & Retail Accounting department to ensure that accounting estimates from SolArc RightAngle are precise, appropriate, and consistent with SAP and that weekly and monthly estimates are accurate.

8.      Partner with Fuel Front Office, to provide insight into weekly estimates and variances to actual, perform analysis on monthly supply margin reconciliations and perform ad-hoc analyses as requested.

9.      Own the monthly close process in SolArc Right Angle and investigate any issues that arise during close, clearly communicating their impact to Fuel Front & Middle Offices.  Resolve any issues through manual adjustments or coding fixes to the SolArc Right Angle system. Work closely with internal IT department and Solarc Right Angle support group to test coding fixes.

10.  Drive the back office implementation of processes and procedures for new fuel initiatives and markets, including testing and development of new initiatives in Right Angle, ensuring all new initiatives are appropriately set up to integrate with SAP for invoicing, payment and journal entries.

11.  Maintain processes around the exchanging of inventory with counterparties and the appropriate accounting treatment for exchanges, ensuring the strategic objectives of Wawa’s fuel operations are met while maintaining compliance with accounting standards.

12.  Supervise the preparation of all related weekly and period-end journal entries, account reconciliations and reports, including the entries to record economic trading transactions and fuel procurement activities.

13.  Responsible for the financial statement disclosures related to fuel including the collection and maintenance of documentation supporting these disclosures in the annual and quarterly financial statement footnotes, including fuel reporting and derivative disclosures within the Quarterly and Annual Financial Statements & Footnotes.

14.  Review the monthly balance sheet analysis for key fuel related accounts and the monthly rollforward of bulk fuel inventory accounts. Provide direction and support for investigating variances, improving processes and communicating issues.

15.  Lead process improvement efforts and support multiple concurrent initiatives by evaluating existing processes, identifying root causes of issues, and recommending enhancements to reporting, controls and system functionality.

16.  Perform special projects (ad hoc analysis and reports, etc.) and other duties as assigned.

17.  Hire, onboard, coach, develop and manage Back Office Fuel Accounting staff. Set clear performance expectations, provide ongoing feedback, and hold the team accountable for accurate, timely execution of responsibilities, including Wawa sales invoices, bulk fuel purchase payments and margin calls, pricing and invoicing discrepancies, inventory roll forwards and reconciliations, weekly estimates, and monthly journal entries.

18.  Partner with Fuel Front Office, Fuel Middle Office, IT, external counterparties and other cross-functional stakeholders to provide accounting guidance, assess the financial and operational impacts of business initiatives, influence outcomes, and drive resolution of complex issues.

19.  Serve as the subject matter expert for complex fuel accounting, trading, inventory and derivative transactions, identifying emerging accounting, operational and control risks and developing recommendations for Fuel Accounting leadership and business partners.

Essential Functions:

1.      Ability to work well individually as well as in a team environment

2.      Strong leadership skills

3.      Excellent oral and written communication skills

4.      Excellent customer service skills

5.      Ability to work with little or no supervision

6.      Detail oriented and strong organizational skills

7.      Strong problem solving skills

8.      Excellent interpersonal skills

9.      Establish and maintain a working environment conducive to positive morale, individual style, quality, creativity, and teamwork

10.  Ability to work additional hours, nights and weekends, as necessary.

Basic Qualifications:

1.      Bachelor’s degree in Accounting or related business discipline preferred, CPA preferred

2.      Minimum of seven years of progressive accounting, financial reporting or commodities accounting experience, including responsibility for complex transactions, business partnering and process improvement initiatives.

3.      Five or more years of leadership experience, including supervision of professional accounting staff and significant cross-functional collaboration. Demonstrated success influencing manager-level and senior business partners in complex, fast-paced operating environments.

4.      Demonstrated ability to build credibility and effectively communicate with senior operational and financial leaders regarding complex accounting, trading, inventory and system-related matters.

5.      Demonstrated analytical and reporting skills; Fuel Accounting or Commodities Accounting experience preferred

6.      Skilled in the use of Microsoft Office products, especially proficient in the use of Excel; Quick to learn fuel-related and other systems such as SolArc RightAngle and SAP.

Wawa will provide reasonable accommodation to complete an application upon request, consistent with applicable law. If you require an accommodation, please contact our Associate Service Center at [email protected] .

Wawa, Inc. is an equal opportunity employer. Wawa maintains a work environment in which Associates are treated fairly and with respect and in which discrimination of any kind will not be tolerated. In accordance with federal, state and local laws, we recruit, hire, promote and evaluate all applicants and Associates without regard to race, color, religion, sex, age, national origin, ancestry, familial status, marital status, sexual orientation or preference, gender identity or expression, citizenship status, disability, veteran or military status, genetic information, domestic or sexual violence victim status or any other characteristic protected by applicable law. Unlawful discrimination will not be a factor in any employment decision.