About this role
The AP Specialist is responsible for various fiscal operations for all regions, to include processing invoices for payment and cash application for the agency. This position reports to the Controller.
ESSENTIAL FUNCTIONS
The essential functions of this position consist of the ability to speak, write and comprehend what is read, and perform advanced math functions. Must be able to type a minimum of 40 wpm with advanced computer skills are required. Have the ability to organize work and develop effective work methods. All of the above may be performed with or without reasonable accommodations. This position reports to the Controller.
RESPONSIBILITIES:
Duties and responsibilities of this position include, but are not limited to, the following:
Accounts Payable Processing
- Become knowledgeable of Hope's fiscal operations, accounting systems, and internal procedures.
- Process invoices for payment for all Hope companies, including coding invoices, verifying receipts, and ensuring proper approval documentation.
- Enter accounts payable transactions into the accounting system and prepare check runs.
- Process approved ACH payments for the agency, including rent and Lifesharing payments.
- Identify and resolve discrepancies in accounts payable and billing records.
Accounting and Financial Reporting
- Apply payments received for the Hope Foundation within the accounting system.
- Prepare assigned balance sheet account reconciliations.
- Assist with journal entries and supporting schedules as assigned.
- Ensure accounts payable, billing, and related transactions are recorded accurately and timely for financial reporting.
- Assist with month-end and year-end close activities.
Reporting and Analysis
- Prepare weekly and monthly reports for the Controller and Chief Financial Officer.
- Prepare the monthly Food/Household Supply Report for the Residential Services Team.
Records Management and Department Support
- Maintain records and supporting documentation in accordance with agency record retention and audit requirements.
- Cross-train other Finance team members in the critical functions of this position.
- Perform other duties as assigned.
HOURS : 40 hours weekly, non-exempt position
IMMEDIATE SUPERVISOR: Controller
POSITIONS SUPERVISED: None
Qualifications
Education & Experience
- Associate degree in business or related field with appropriate accounting courses, or a combination of training and experience, plus two years accounting experience in payroll, accounts receivable, or accounts payable.
Skills Required
- Possess a sound and ethical judgment
- Demonstrated computer literacy, including Microsoft Office Word and Excel, and specialized company financial systems
- Advanced math skills
- Attention to details and deadlines
- Collaborative and team-oriented in working with peers and staff
- Above average and creative problem solving skills
- Ability to streamline work processes with use of technology
- Must possess a current, valid drivers license from state of residency, and when required to drive an agency vehicle, must be insurable under Hopes insurance carrier.
- Must be legally able to work in the United States.
- Must read, write, speak and understand the English language