PMO Coordinator (12-Month Contract)

Seaspan employees are goal-driven and thrive in a high-performance culture. Our integrated business model, with over 25 years of fleet life-cycle management expertise, provides the world’s major shipping companies with long-term leases on large, modern and technologically advanced vessels, combined with industry-leading ship management services. As owner and operator of the vessels, we provide skilled officers and crews dedicated to the safe, reliable, and economical operation of our fleet. Seaspan's fleet has evolved over time to meet the varying needs of our customer base. We own vessels in a wide range of sizes, from 2,500 TEU to 24,000 TEU. Our main operating offices are located in Singapore, Vancouver, Hong Kong, and Mumbai.

The PMO Coordinator provides governance, reporting, financial administration, portfolio coordination, and project support services to the Transformation PMO.

The role acts as the operational backbone of the PMO by maintaining portfolio data, coordinating governance processes, preparing executive reporting, supporting financial controls, and ensuring project teams follow established PMO standards.

The PMO Coordinator helps create the "well-oiled machine" necessary to support consistent project delivery and portfolio transparency across Seaspan. This role is ideal for an individual seeking to advance toward a Project Manager career path.  The position is a full-time on-site role based in our downtown Vancouver, BC office.

Job Responsibilities:

Portfolio Administration

- Maintain the Transformation PMO project portfolio.

- Track project status, milestones, schedules, budgets, and resource assignments.

- Consolidate weekly and monthly project updates.

- Support portfolio planning and prioritization activities.

Governance Support

- Coordinate project governance meetings.

- Manage agendas, minutes, action logs, and decision registers.

- Maintain stage-gate documentation and approval records.

- Monitor compliance with PMO methodologies, templates, and SOPs.

Reporting & Analytics

- Produce portfolio dashboards and KPI reports.

- Support executive reporting packages.

- Maintain project health indicators and reporting metrics.

- Assist with Power BI reporting and portfolio analytics.

Financial Administration

- Support project budget and forecast tracking.

- Monitor project spending against approved budgets.

- Track contractor and vendor time submissions.

- Reconcile project charges and support variance reporting.

- Support contractor onboarding and contract administration activities.

PMO Operations

- Maintain PMO templates, standards, procedures, and repositories.

- Support project intake and demand management processes.

- Organize project documentation using SharePoint and Microsoft 365 tools.

- Support PMO automation initiatives leveraging Copilot, Cowork , Power Automate, Power BI, and SharePoint.

Continuous Improvement

- Coordinate lessons learned and retrospective activities.

- Support updates to PMO methodology and documentation.

- Assist with PMO maturity assessments and process-improvement initiatives.

AI & Digital Skills

- Curiosity regarding AI and emerging technologies

- Ability to automate repetitive business processes

- Strong prompt-engineering fundamentals

- Ability to evaluate and improve AI-generated content

- Data literacy and reporting skills

- Process mapping and workflow optimization capabilities

Experience and Qualifications:

- Diploma or Degree in Business, Project Management, IT, or related discipline.

- 2-5 years of PMO, project coordination, or portfolio coordination experience.

- Strong Excel, PowerPoint, SharePoint, and Microsoft 365 skills.

- Experience supporting project budgets and reporting.

- CAPM designation preferred .

- PMP coursework considered an asset.

- Power BI and Copilot / Cowork experience considered an asset.

Compensation and Benefits Package:

Seaspan’s total compensation is based on our pay-for-performance philosophy that rewards team members who deliver on and demonstrate our high-performance culture. This is a twelve-month fixed-term full time contract with a compensation range between $80,000 - $90,000 CAD per annum. The exact compensation offered will be commensurate with the incumbent’s experience, job-related skills and knowledge, and internal pay equity.

Seaspan Corporation is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, race, colour, religion, gender, sexual orientation, gender identity, national origin, disability, or protected Veteran status. We thank all applicants in advance. If your application is shortlisted to be included in the interview process, one of our team will be in contact with you.