Vendor Administration Lead

The Vendor Administration Lead is responsible for overseeing the governance, integrity, and compliance of vendor master data across the organization. This role serves as the subject matter expert for vendor onboarding, vendor maintenance, compliance requirements, and process improvement initiatives.

Essential Duties:

- Serve as the subject matter expert for vendor onboarding, vendor maintenance, and vendor master data governance.

- Review and approve complex vendor setup and maintenance requests, ensuring compliance with company policies, regulatory requirements, and internal controls.

- Partner with Legal, Procurement, Finance, Tax, FSQA, and business stakeholders to resolve vendor issues, evaluate policy exceptions, and ensure compliance with organizational requirements.

- Lead vendor-related system updates associated with acquisitions, mergers, vendor ownership changes, and other business initiatives.

- Maintain oversight of vendor master data to ensure accuracy, consistency, completeness, and regulatory compliance across enterprise systems.

- Develop, document, and enhance vendor administration policies, procedures, controls, and operational standards.

- Lead cross-functional projects related to vendor compliance, regulatory data management, supplier certifications, process enhancements, and system improvements.

- Analyze vendor administration trends, identify risks and opportunities, and recommend solutions to improve efficiency, strengthen controls, and enhance data quality.

- Support internal and external audits by providing documentation, reporting, analysis, and subject matter expertise regarding vendor records and vendor administration processes.

- Provide guidance, training, and ongoing support to team members and business partners on vendor administration standards, policies, procedures, and best practices.

- Other duties may be assigned

Qualifications:

- Associate degree in Business Administration, Finance, Accounting, Supply Chain, or related field; bachelors degree preferred.

- Three to five years of experience in vendor administration, supplier management, shared services, master data management, procurement support, or a related business function.

- Demonstrated ability to exercise independent judgment and make decisions within established policies and procedures.

- Experience leading projects, process improvements, or cross-functional initiatives.

- Strong analytical, organizational, and problem-solving skills.

- Excellent verbal and written communication skills.

- Advanced proficiency with Microsoft Excel, Word, and Outlook.

- Experience with ERP systems, vendor master data management, or database administration preferred.

- Strong attention to detail with the ability to manage multiple priorities in a fast-paced environment.

- Must be flexible and willing to work the demands of the department which may be subject to evenings, weekends and holidays.

Corporate Summary:

At Shamrock Foods Company, people come first – our associates, our customers, and the families we serve across the nation. A privately-held, family-owned and -operated Forbes 500 company, Shamrock is an innovator in the food industry and has been since being founded in Arizona in 1922.

Our Mission: At Shamrock Foods Company, we live by our founding familys motto to treat associates like family and customers like friends.

Why work for us?

Benefits are a major part of your overall compensation, and we believe offering them at an affordable cost is not only the right thing to do, but it helps keep you and your family healthy. Thats why Shamrock Foods pays for the majority of your health insurance, allowing you to take home more of your paycheck. And it doesnt stop there - our associates also enjoy additional benefits such as 401(k) Savings Plan, Profit Sharing, Paid Time Off, as well as our incredible growth opportunities, continued education, and wellness programs.

Equal Opportunity Employer

At Shamrock Foods Co all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation, gender identity or any other basis protected by applicable law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

null