Office Manager / Executive Assistant

What it's about

We are seeking an experienced Office Manager / Executive Assistant to provide executive-level support to senior management and Sydney-based teams, while running the day-to-day operations of the Sydney office.

This is an opportunity to shape how the Sydney office looks, feels and runs. You will play a key role in creating a welcoming, well-organised and engaging office experience for employees, visitors and clients, working autonomously to a consistently high standard in a fast-moving, multitasking environment. The role suits someone who enjoys working with people, takes pride in operational excellence and wants to contribute to a positive, collaborative and professional workplace.

Key Responsibilities

Executive support

- Provide end-to-end executive support to the Head of Australia and other Sydney-based senior leaders

- Prepare presentation materials and documents for meetings and marketing purposes

- Represent executive leadership and Partners Group with professionalism, discretion and efficiency

- Exercise sound judgement and make decisions within delegated authority with minimal oversight

- Develop practical solutions in time-sensitive situations

- Coordinate senior management visits in close cooperation with other Partners Group locations, and support visitors as needed

- Manage travel arrangements including flights, visas, cars and hotels, exploring cost-efficient options

- Support the preparation of detailed meeting and roadshow agendas for marketing purposes

- Complete detailed expense reports, including tracking receipts and project budgets

- Collaborate with assistant colleagues across APAC, the US and Europe

Office, facilities & events

- Manage the day-to-day running of the Sydney office

- Liaise with relevant internal stakeholders and external organisations and vendors

- Monitor the Sydney office budget and keep senior managers informed

- Support compliance-related processes and document execution as required

- Create and maintain content for the Sydney office intranet pages

- Support new joiner onboarding

- Coordinate IT setup and system access for new starters and existing staff

- Serve as the point of contact with building management and oversee maintenance issues; conduct regular checks of cleaning, equipment and office presentation

- Monitor office supplies (groceries, printer stock, stationery) and track and process invoices through internal approval procedures

- Manage meeting room bookings, meet and greet guests, and register visitors

- Maintain Work Health & Safety documentation and Fire Warden representation

- Plan and deliver business and social events

- Take on additional and ad-hoc projects to support the team across administration, research and client work (eg office move 2028)

What we expect

- 5+ years' experience as an Executive Assistant or Office Manager in a medium to large corporate environment; 10+ years' experience supporting C-suite or Partner-level executives highly regarded.

- Proficiency in MS Office Suite and relevant systems (e.g. Concur), with a demonstrated ability to quickly pick up new software and systems

- Strong verbal and written communication skills in English, with confidence liaising with colleagues, visitors, vendors and stakeholders at all levels and managing the expectations of the business

- Proactive, positive solutions-oriented approach and a strong sense of ownership, with sound judgement

- High integrity and discretion, with the ability to perform duties with the highest level of confidentiality

- Ability to manage multiple priorities and projects simultaneously in a fast-paced, high-pressure and deadline-driven environment, with a positive and dedicated mindset

- Superior organisational and time management skills, with the ability to plan ahead and follow through

- Meticulous attention to detail and accuracy

- Ability to work independently within a team-oriented environment, building strong relationships with colleagues, teams and vendors

- Professional attitude with a friendly, approachable demeanour; collaborative, service-oriented team player

What we offer

Partners Group is a global financial institution that retains the culture, pace and agility of a start-up. As a growing firm, we are committed to attracting, developing and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded.
We offer you a fantastic opportunity for you to grow:

- Professional, international working environment

- Challenging, rewarding career within a growing company

- Collaborative environment, with on-the-job training and mentorship opportunities

- 25 vacation days

- One-month sabbatical after every five years of service

- Lunch stipend

www.partnersgroup.com

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