Accounting Operations Specialist

Ballard Truck Center is a family-owned business providing the best experience in the full-service commercial trucks industry in the northeast. Ballard’s dedicated team of technicians and representatives have earned them the title of #1 in Customer Satisfaction in the US by Volvo Trucks and Mack Trucks USA Dealer of the Year time and time again. Whether it is sales, service, parts, leasing, or rentals – Ballard’s been keeping the community rolling for over 100 years.

About the Position
We are seeking a dependable, detail-oriented Accounting Operations Specialist to join our team at Ballard Truck Center.
This position works directly with the Chief Financial Officer (CFO) and offers a combination of hands-on accounting responsibilities, operational coordination, and administrative support.
The ideal candidate has a solid accounting or bookkeeping background, strong organizational skills, and enjoys a variety of responsibilities. We're looking for someone who takes ownership of their work, follows through on assignments, and is comfortable researching issues and learning new processes.

Key Responsibilities

- Accounting & Financial Support

Prepare and maintain monthly accounting schedules and general ledger reconciliations

- Perform bank and credit card reconciliations

- Prepare journal entries, accruals, and accounting adjustments

- Assist with month-end closing activities and financial reporting

- Prepare sales tax returns and related reconciliations

- Review and reconcile floorplan statements, loan payments, and related transactions

- Assist with vendor invoices, payments, billing adjustments, and miscellaneous accounting transactions

- Research accounting discrepancies and assist with audits and special projects

- Operational & Administrative Support

Communicate with vendors and service providers regarding routine questions, account issues, and service requests

- Assist with operational projects, including gathering information, coordinating activities, and following up on outstanding items

- Communicate with personnel across multiple locations to coordinate accounting and operational activities

- Assist with recurring operational tasks and vendor services

- Scan, electronically file, and maintain accounting and other business records

Qualifications

- Required

Previous accounting or bookkeeping experience

- Working knowledge of basic accounting principles and financial recordkeeping

- Experience with reconciliations, general ledger transactions, or related accounting activities

- Proficiency in Microsoft Excel and other Microsoft Office applications

- Strong organizational skills, attention to detail, and ability to manage multiple assignments

- Ability to work independently, follow established procedures, and take ownership of assigned responsibilities

- Strong problem-solving and communication skills

- Ability to maintain confidentiality when handling sensitive financial and business information

- Preferred

Three or more years of accounting or bookkeeping experience

- Experience with month-end closing, journal entries, or financial reporting

- Experience with accounting or dealership management systems; CDK experience is a plus

- Experience coordinating vendors, projects, or administrative processes

- Additional education or training in accounting, finance, or a related field

What We're Looking For
We're looking for someone who is organized, reliable, and comfortable balancing routine accounting work with a variety of other responsibilities.
The right person will be able to work independently while knowing when to ask questions, investigate discrepancies, and follow tasks through to completion. A willingness to learn and adapt is important, as this position offers opportunities to take on additional responsibilities over time. If you have an accounting or bookkeeping background, enjoy working with numbers, and are looking for a position that offers both structure and variety, we encourage you to apply.