About this role
External Job Description
1. Time Office & Attendance Management
- Monitor daily attendance of employees and contract labour
- Update leave records in the Attendance Management System
- Ensure accuracy of attendance, overtime and shift data
- Coordinate with departments for correction of attendance discrepancies
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2. Payroll Management
- Prepare monthly Payroll Input Sheet based on attendance, OT, leave and changes
- Verify Salary Register to ensure accuracy before payroll processing
- Prepare and maintain payroll-related MIS and reports
- Ensure zero payroll errors and timely payroll closure
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3. Employee Life Cycle (ELC) Management
- Handle end-to-end ELC activities including:
Induction and joining formalities
- Confirmation process
- Promotions and transfers
- Changes in reporting relationships
- Separation and Full & Final settlement coordination
- Preparation and issuance of relieving letters
- Ensure no delay in ELC events
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4. Recruitment & Manpower Management
- Manage end-to-end recruitment process including:
Written tests and interviews
- Coordination with hiring managers
- Source candidates through job portals and recruitment consultants
- Handle walk-in interviews at plant level
- Prepare offer letters for selected candidates
- Coordinate medical examination and documentation
- Ensure 100% manning as per approved manpower plan
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5. Training Administration
- Coordinate and manage trainings as per Annual Training Calendar
- Maintain and update training attendance and training records
- Ensure compliance to mandatory and statutory trainings
- Process payments for external trainers
- Ensure 100% compliance to Training Calendar
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6. Statutory & CLRA Compliances
- File monthly statutory returns within stipulated timelines
- Maintain statutory registers and records as per applicable labour laws
- Manage Contract Labour (CLRA) compliance in coordination with contractors
- Ensure contractor documentation, licenses, returns and audits
- Ensure zero statutory non-compliance and zero audit observations
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7. Personnel Administration
- Procure and distribute employee welfare items
- Maintain HR, Quality, Safety and Environment related records
- Support plant HR activities and audits
- Generate and submit monthly HR & statutory MIS reports
- Ensure zero delay in submission of reports