Project Administrator/ Assistant (English, 6-month contract)

Role Overview
The Project Administrator/ Assistant (Document Controller) will manage program documentation and correspondence, ensuring accurate document registration, version control, distribution, review tracking and archiving throughout the project lifecycle.
Key Responsibilities
Register, number, distribute and track project documents and correspondence.
Manage document transmittals and follow up on overdue reviews and approvals.
Maintain document version control and ensure compliance with document control procedures.
Administer the document management system and maintain organized project archives.
Coordinate with stakeholders to facilitate document reviews, approvals and timely information flow.
Key Deliverables
Document and correspondence registers
Transmittal logs and overdue review trackers
Document control status reports
Document archive and indexing records
Requirements
2–3 years of experience in document control or project administration.
Good written and spoken English and Vietnamese.
Experience with a document management system is preferred; willingness to learn new systems is essential.
Strong attention to detail, organizational skills and the ability to follow up on outstanding tasks.
Working Arrangement & Engagement
On-site work in Bac Ninh, Northern Vietnam.
Shuttle service provided.
Working hours: Monday – Friday (9 AM – 6 PM).

Why you’ll love working here?
🏆 Join Vietnam’s Best IT Company - Gradion Vietnam (formerly NFQ Vietnam) was recognized by ITViec for 8 consecutive years, including 2 successive years as the Winner. Work with some of the best minds in the industry and be part of a company that’s redefining how businesses scale through technology.
🌍 Career Growth & Leadership Development - Work closely with our leadership team, gain mentorship from experienced executives, and have direct exposure to high-level strategic decisions. Your growth is limitless, as long as you’re ready to step up, opportunities will always be there for you.
🚀 AI-First Engineering & Strategic Consulting - Our engineering culture integrates AI as a core driver of design, development, and optimization - not an add-on. As a forward-thinking consultancy, we go beyond traditional engineering, combining technical excellence with a strategic mindset to deliver transformative solutions for ambitious businesses.
💰 Competitive Compensation - We believe great talent deserves great rewards. Expect an attractive salary, performance-based bonuses, and a benefits package that reflects your impact. We value talent over salary budgets - exceptional contributions deserve exceptional rewards.
✨ And Many More Benefits to Explore! But most importantly, a healthy work-life balance and an environment where you can thrive professionally and personally. Including:
Performance bonus of up to 2 months’ salary.
Performance review twice a year, so your growth is recognized and rewarded.
Premium healthcare for you, plus an annual health check.
15 days of annual leave.
Full salary during probation.
Hybrid working for real flexibility.
Monthly Happy Hour and Community Tech activities.
Work on global projects as part of an innovation team that shapes ideas for the hi-tech world.
Diverse training programs to keep you growing.
 
Working time: Monday – Friday (9 AM – 6 PM)
Location:
- Ho Chi Minh office: Sapphire 2 Tower, 92 Nguyen Huu Canh Street, Thanh My Tay Ward, Ho Chi Minh City, Vietnam.      
- Da Nang office: 23rd Floor, G8 Golden Building, 65 Hai Phong, Hai Chau Ward, Da Nang City, Vietnam.
- Remote Work: Candidates based in Hanoi or Can Tho are welcome to work remotely.
 
According to General Data Protection Regulation (GDPR), Singapore's Personal Data Protection Act (PDPA), and Vietnam's Decree 13/2023/ND-CP, while also ensuring compliance with other applicable local data protection laws in the jurisdictions where we operate, including but not limited to Vietnam, Thailand, Egypt, Singapore, Germany, and Saudi Arabia, Gradion applies the “Personal Data Protection Policy” to all candidates to ensure compliance with the laws.
By submitting your application to Gradion, you agree to allow us to process your provided information in accordance with the Personal Data Protection Policy that you have carefully read, understood, and agreed to in its entirety at Link.