Supply Chain Specialist - Procurement

Excelerate Energy is helping countries around the world enhance energy security through reliable LNG and power infrastructure solutions. We strive to deliver sustainable results by doing what we promise and investing in our people, assets, and technology while promoting a culture of safety, quality, and environmental stewardship. We believe our people are our greatest asset and are committed to fostering a culture of safety, collaboration, and continuous growth. Together, we work to expand access to reliable energy for communities around the world.

Excelerate Energy is seeking a Supply Chain Specialist, Procurement based in Rio de Janeiro, Brazil. This position will support the full procurement cycle for Excelerate Energy’s LATAM fleet of Floating Storage and Regasification Units (FSRUs), the XSQA dry dock scheduled for 2028, and the broader global fleet as required.

The Supply Chain Specialist will source materials and services, coordinate technical vendors, issue Requests for Quotation (RFQs), conduct commercial evaluations, support negotiations, place and expedite purchase orders, identify qualified local suppliers, and ensure delivery in alignment with vessel and dry dock schedules.

The successful candidate will bring direct vessel dry dock procurement experience, strong commercial awareness, disciplined vendor follow-up, and the ability to collaborate effectively with vessel personnel, Technical, Logistics, Sourcing, Business Management, and Supply Chain teams.

Essential Duties and Responsibilities

Essential duties and responsibilities include, but are not limited to, the following. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

- Ensure Excelerate Energy policies, procedures, controls, and supply chain processes are implemented and consistently followed. Recommend process improvements to Supply Chain management when appropriate.
- Manage the complete procurement cycle, from purchase requisition and sourcing through purchase order placement, expediting, delivery, and invoice resolution.
- Support procurement activities for the LATAM FSRU fleet, the XSQA 2028 dry dock, and other fleet or business requirements as assigned.
- Prioritize material and service requisitions based on operational urgency, criticality, lead time, and vessel schedules.
- Source marine equipment, materials, repair services, technical attendances, shipyard-related services, and other dry dock requirements.
- Collaborate with Supply Chain, Sourcing, Technical, Vessel, Logistics, and Business Management teams to develop sourcing strategies and launch RFQs.
- Obtain and evaluate supplier quotations based on total cost, quality, delivery time, delivery location, lead time, contractual terms, payment terms, and operational risk.
- Provide clear Supply Chain recommendations to requisitioners and business stakeholders.
- Support commercial negotiations and final supplier selection to optimize cost, quality, lead time, and service performance.
- Negotiate pricing, delivery schedules, payment terms, and other commercial conditions with local and international suppliers.
- Issue purchase orders and actively expedite open orders to ensure materials and services are delivered in accordance with operational and project requirements.
- Adjust delivery timing by expediting or rescheduling orders based on dry dock, vessel, and project priorities.
- Identify, qualify, and develop local suppliers within the Brazilian marine and offshore markets.
- Maintain effective day-to-day relationships with internal clients, vendors, logistics providers, vessel personnel, and other Supply Chain stakeholders.
- Monitor supplier performance and resolve issues involving late delivery, quality, documentation, shortages, damages, invoice discrepancies, and nonconforming materials or services.
- Coordinate with Procurement and Logistics teams to follow up on overage, shortage, and damage matters.
- Support customs clearance activities by coordinating with agents, suppliers, and internal stakeholders to obtain required information and documentation.
- Monitor local purchasing, transportation, warehousing, and storage costs to maintain cost-effective service levels.
- Identify opportunities to reduce total cost while maintaining technical specifications, quality standards, delivery requirements, and operational readiness.
- Maintain accurate procurement records and ensure transactions comply with company procedures, approval requirements, procurement ethics, and segregation-of-duties controls.
- Identify workplace and supply chain risks and demonstrate a basic understanding of applicable safety, regulatory, and hazardous-material requirements.
- Collaborate effectively across multidisciplinary and multicultural teams.
- Perform other duties and support additional fleet requirements as assigned.

Qualifications, Experience, and Educational Requirements

- Bachelor’s degree in Supply Chain Management, Engineering, Business Administration, Logistics, or a related discipline is preferred. Equivalent relevant professional experience may be considered.
- Minimum of five years of relevant supply chain or procurement experience, preferably within the maritime, offshore, LNG, energy, oil and gas, or oilfield services industries.
- Direct procurement experience supporting at least one vessel dry dock project is required.
- Proven experience sourcing and expediting marine equipment, materials, repair services, technical attendances, and shipyard-related requirements.
- Strong knowledge of end-to-end procurement and supply chain processes, including requisitioning, sourcing, RFQs, commercial bid evaluations, purchase orders, expediting, delivery, and invoice resolution.
- Working knowledge of enterprise resource planning and computerized maintenance management systems, preferably SAP S/4HANA and NSE.
- Experience processing purchase requisitions, purchase orders, material procurement, service procurement, and related approval workflows.
- Experience coordinating suppliers and managing performance issues involving delivery, quality, documentation, commercial terms, and invoices.
- Strong commercial awareness, including the ability to evaluate quotations, identify cost-saving opportunities, and support supplier negotiations.
- Knowledge of dangerous goods and hazardous-material requirements.
- Familiarity with customs-clearance processes and the documentation required for international and domestic shipments.
- Knowledge of the Brazilian marine supplier market.
- Ability to work from Rio de Janeiro, Brazil.
- Ability to prioritize competing requirements and respond effectively to urgent operational demands in a fast-paced environment.
- Strong written and verbal communication skills, with the ability to interact effectively with internal stakeholders, suppliers, logistics providers, technical personnel, and vessel teams.
- Strong customer-service orientation, attention to detail, follow-through, initiative, and personal accountability.
- Ability to work effectively within multidisciplinary and multicultural teams.
- High level of integrity and a strong understanding of procurement ethics, compliance requirements, and appropriate segregation of duties.
- Proficiency in Microsoft Office, particularly Excel, PowerPoint, Outlook, and Word.
- Fluency in written and spoken English is required. Portuguese proficiency and additional language capabilities are advantageous.

Physical Demands and Work Environment

The physical demands and work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position primarily operates in a professional office environment and routinely uses standard office equipment. The role may require extended periods of sitting, computer use, document review, telephone or virtual communication, and coordination across multiple time zones. Occasional travel to vessels, shipyards, supplier facilities, warehouses, or other operational locations may be required.

Equal Employment Opportunity

Excelerate Energy is committed to providing equal employment opportunities to all employees and applicants without regard to legally protected characteristics. Employment decisions are based on business requirements, job-related qualifications, merit, and organizational needs.