Health and Safety Administrator

ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65,000 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity? Come and join us in building the infrastructure our planet needs to achieve a sustainable future.

We have successfully delivered large infrastructure projects across Canada since 2001.  Our leadership and expertise span the entire value chain from research and development through construction, operation and maintenance of projects.  Currently involved in some of Canada’s largest infrastructure projects, ACCIONA delivers solutions that contribute to the economic and social progress of the communities in which it operates. www.acciona.ca

Job Description

The Health and Safety Administrator/Analyst will assist in the development, implementation, and maintenance of health and safety programs, policies, and procedures. This role involves managing documentation, coordinating training sessions, and supporting the H&S team in promoting a safe workplace culture and most important responsible to keep update safety tools used by the SMS software and other safety platform using in the project: LSM, ISN, ASITE and similar OHS softwares.

Responsibilities:

Documentation and Record Keeping:

- Maintain and update safety records, incident reports, and safety training documentation
- Ensure all health and safety documentation is compliant with legal requirements and internal policies.
- Organize and file safety-related documents for easy access and retrieval

Safety Training Support:

- Assist in scheduling and coordinating health and safety training sessions for employees
- Track employee participation in safety programs and certifications.
- Help prepare training materials and ensure training records are up to date.

Incident Reporting and Tracking:

- Assist in the reporting and documentation of accidents, injuries, and near misses.
- Track and follow up on incident reports to ensure corrective actions are implemented.
- Support the investigation of incidents and assist in compiling necessary reports.

Safety Inspections and Audits:

- Help coordinate regular safety inspections and audits to ensure compliance with safety policies.
- Support the identification and reporting of safety hazards or risks within the workplace.
- Assist in preparing safety inspection reports and recommend corrective actions.

General Support to Health and Safety Team:

- Provide administrative support to the Health and Safety Manager and Coordinator(s)
- Assist in the preparation of safety-related reports for senior management.
- Coordinate safety meetings and ensure all relevant documentation is available.
- OHS legislation review and monitoring.

Compliance Monitoring:

- Assist in monitoring the implementation of corrective actions to verify their effectiveness.
- Help ensure the organization adheres to ISO 45001:2018 standards and meets legal and regulatory requirements.
- Support preparations for external audits by ensuring internal processes are aligned with ISO 45001.

Continuous Improvement:

- Assist in identifying trends in audit findings and propose recommendations to improve the OHSMS.
- Help support the continual improvement of safety policies and practices across the organization.

Emergency Preparedness and Response:

- Assist in the development and execution of emergency response plans.
- Assist in the emergency drills, including fire drills and evacuation procedures, to ensure preparedness for any emergencies.

Work Conditions:

60% Project office 20% Head office – 20% Field.

Required Skills and Competencies

▪ Demonstrated capacity to work both autonomously and within a team environment.

▪ Strong organizational skills and attention to detail.

▪ Familiarity with health and safety regulations and best practices.

▪ Excellent communication skills for interacting with staff and management.

▪ Ability to manage multiple tasks and prioritize effectively.

▪ Proficiency in IT and safety management software and other digital tools and trending methods.

▪ University degree in STEM sciences

▪ NHSA/NCSO designation (working towards)

▪ 1 - 2 years Construction/Infrastructure/Industrial (desirable)

▪ Knowledge of Ontario Occupational Health and Safety Acts and Regulations.

▪ Ability to develop safety documentation and reports and maintain accurate records of safety activities.

▪ Basic understanding of ISO 45001:2018 standard.

ACCIONA has been given the Top Employer 2022, 2023, 2024 & 2025 certification in Canada, as well as the Top Employers North America 2022, 2023, 2024 & 2025 seal, which certifies the company's commitment to excellence in human resources management and those who focus on putting their people first through their exceptional HR policies. As a company that values diversity as a source of talent, we work to foster an inclusive environment that promotes respect, belonging and engagement so that all people can participate on an equal opportunity basis. We invite everyone to apply regardless of origin, circumstances, background or condition.