Process Executive - Purchase Ledger

JOB DESCRIPTION

Process Executive – Purchase Ledger

Our Mission

To connect and support the people and organisations who take care of our health everyday

Our Vision

To improve patient outcomes by supporting healthcare –
worldwide

Our Values

We Deliver, We Support, We Motivate, We Innovate

NOTES: The job description below is a guide to the primary responsibilities of the specified role.  The job description is not limited to the summary provided below, rather the role holder should both satisfy the requirements as stated and look for opportunities to develop further and add value across the business through positive engagement and innovation.

Please note that reporting lines may change from time to time in line with organisational changes.  As a dynamic and fast-growing team, we always anticipate change.

JOB TITLE:

Process Executive – Purchase Ledger

TEAM [DEPT/DIV]:

Finance (Purchase Ledger)

REPORTS TO:

Assistant Manager – Purchase Ledger & Credit Control

DIRECT REPORTS:

None

SUMMARY OF ROLE

Matching and coding invoices, prepare suggested payment runs, reconciling supplier statements.

RESPONSIBILITIES INCLUDED (BUT NOT LIMITED TO)

·       Daily processing of purchase invoices to include confirmation of agreed contract costs, coding and posting to Navision

·       Admin management of the queries on Manage Engine

·       To liaise with UK staff and accommodation suppliers to resolve queries

·       To answer calls of suppliers queries efficiently

·       Maintain good relationship with suppliers

·       Processing Weekly and Same day payment runs

·       To offer assistance to Senior Purchase Ledger as required

OUTCOMES, TARGETS & KPIs

ASSOCIATED WITH THIS ROLE:

Please note these may change with business development.

·       Prompt Processing of data, from the receipt of the invoice to payment

·       Accurate data entry, goal of 100% include correcting using the correct codes and cost centres.

·       Decrease Daily Payable Outstanding (DPO) by speeding approvals

·       Ensure compliance to company guidelines, purchasing policies and procedures

BACKGROUND AND QUALIFICATIONS (REQUIRED VS DESIRED)

·       Bachelor’s degree required (Masters would be preferred)

·       One year experience in Accounts Payable, or two years’ experience in Finance prederred.

EXPECTED L&D

TRAINING TO BE PROVIDED

·       Induction

·       On the job or remote training of the process depending on the availability

·       Advance Excel Skills

·       Email writing skills

·       Voice & accent training

THE ID MEDICAL VALUES WE SHARE AND HOW WE BRING THEM TO LIFE IN OUR COLLEAGUE BEHAVIOURS

We Deliver

People put their trust in us as individuals and as an organisation to be reliable. We own our responsibilities and are committed to doing all within our power to deliver with integrity.

We DELIVER on our Promises.

We Support the direction when set by Leaders/Managers and step up to DELIVER our own RESPONSIBILITIES ; we are hands on, driven and work collaboratively as part of team activities & projects to deliver quality in a timely fashion.

We DELIVER with integrity and demonstrate professional standards.

We Support

We are caring and inclusive, listening and seeking first to understand, without assumptions, and then acting in the best interests of all concerned. Working collaboratively we ensure successful outcomes for all.

We work as a SUPPORTIVE member of the ID Medical team.

We communicate positively, work COLLABORTIVELY and inclusively without ego.

We LISTEN to feedback, identify where things need to improve and offer our support to make changes.  We support change for successful OUTCOMES .

We Motivate

Healthcare needs never stop nor do the teams delivering it. We are passionate, motivated and determined. Going the extra mile, inspiring others and having some fun along the way is what we do best.

We are Passionate & Authentic.

We are PASSIONATE about our specialism, we support others in our area of expertise, transferring the enthusiasm and DETERMINATION to succeed.

We don’t take ourselves too seriously and embrace FUN along the way, MOTIVATING both ourselves and our colleagues to always be at our best.

We Innovate

We are forward thinking and innovative, always looking for ways to improve in everything we do. We seek agile, intuitive and dynamic working practices, people and technology to ensure we always remain responsive.

We join the quest to be CURIOUS and to INNOVATE for a better FUTURE

We look for improvements, always asking ‘why?’ to keep us AGILE, INTUITIVE and DYNAMIC in all we do.

We share and celebrate good ideas.