About this role
Event coordinator responsibilities
- Event planning and admin: Support venue, vendor, run-of-show and logistics planning, and keep timelines and trackers up to date.
- Partnership comms: Help manage outreach and ongoing communication with partners and sponsors.
- Contract funnel and comms: Track contracts from draft to signature and invoicing, and keep partners informed at each step.
- Own smaller events: Plan and run select smaller events as assigned, from concept through day-of execution and wrap-up.
- Systems development and efficiency: Build and refine the trackers, templates and workflows that keep Regen House running smoothly, and find ways to make each event cycle smoother than the last.
Executive assistant responsibilities
- Calendar management: Own and protect executive calendars, balancing priorities and flagging conflicts early.
- Meeting scheduling: Coordinate internal and external meetings across time zones
- Travel booking: Book and manage travel and accommodations, and prepare clear itineraries.
- Conference prep and follow-up: Coordinate outreach before conferences, schedule meetings and plan executives' time onsite. Track follow-ups afterward.
- LinkedIn posting: Draft, schedule and publish LinkedIn posts for select executives in their voice.