Fleet and Access Control Administrator (9602)

Terros Health is a healthcare organization of caring people, guided by our core values of integrity, compassion and empowerment. We engage people in whole persons health through an integrated care delivery system, thus establishing a medical home for our patients. In caring for the whole person, we focus on overall wellness through physical health, mental health and substance use care. Our mission is to provide extraordinary care by empowered people through exceptional outcomes.

The Fleet and Access Control Administrator is responsible for overseeing fleet operations, physical access control systems, and emergency alerting programs to support the safe, secure, and efficient operation of organizational facilities and vehicles. This role manages vehicle assignments, maintenance, registrations, fuel and mileage tracking, fleet records, employee access credentials, key control, and electronic access systems. The position ensures accurate recordkeeping, regulatory compliance, access authorization management, security audits, reporting, and support for emergency response activities. Additionally, the Fleet and Access Control Administrator drives continuous improvement initiatives to enhance operational efficiency, strengthen security measures, and optimize fleet and access management processes. This position reports directly to the Manager of Safety Services.

HOPE ~ HEALTH ~ HEALING

The duties listed below are intended only as illustrations of the types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this classification.

- Manages the organization's fleet program, including vehicle assignments, registrations, insurance, maintenance schedules, fuel programs, utilization tracking, inspections, and lifecycle replacement planning. Maintains accurate fleet records and ensure regulatory compliance.

- Coordinates preventive maintenance and repair services to maximize vehicle availability and minimize downtime.

- Administers employee parking assignments and parking management systems.

- Administers physical access control systems, including badges, key cards, fobs, keys, locks, access permissions, credential administration, and key control inventories.

- Creates, modifies, and deactivates access credentials in accordance with hiring, transfer, and termination processes.

- Coordinates installation, maintenance, troubleshooting, and support of access control hardware and software.

- Partners with Human Resources, Information Technology, Facilities, Security, and other department leaders to maintain appropriate access levels and security controls.

- Investigates access-related issues, unauthorized access attempts, and security incidents; implements corrective actions as appropriate.

- Conducts audits, investigations, and reporting activities to ensure compliance with organizational policies and security standards.

- Administers and maintains video surveillance and intrusion alarm systems, including user access management, system monitoring, testing, maintenance coordination, software administration, and lifecycle planning.

- Manages the organization's emergency alerting system, including user administration, testing, maintenance, and authorized emergency notifications. Assists with emergency preparedness exercises, drills, and after-action reviews.

- Supports emergency response and business continuity efforts through access control, security system administration, and emergency communications support.

- Coordinates with vendors and service providers supporting fleet, access control, surveillance, alarm, and security systems.

- Provides training and customer support regarding fleet procedures, vehicle safety, access control, security systems, and emergency notification programs.

- Ensures compliance with organizational policies and applicable federal, state, and local regulations.

- Identifies and implements opportunities to improve fleet management, facility security, and operational efficiency.

Benefits & Wellness

We invest in the health, well-being, and success of our employees and their families by offering comprehensive benefits, wellness resources, and opportunities to grow both personally and professionally

- Multiple medical plan options, including a no-premium plan for employees and their families

- Multiple dental plan options, including orthodontic coverage

- Vision insurance

- Group life and disability insurance

- Pet insurance

- 401(k) plan with company match

- Interest-free medical line of credit

- Financial education, planning, and support resources

- Monetary company contribution toward eligible benefits

- Bilingual pay differential

- Generous Paid Time Off (PTO) – 3 weeks off in the first year

- Paid Sick Time

- 10 paid holidays annually

- Comprehensive wellness program featuring wellness challenges, activities, and prizes

- Employee Assistance Program (EAP) available to employees and their family members

- Trip Reduction Program

- Ongoing professional growth and career development opportunities, including:

Scholarships

- Clinical supervision

- Continuing Education Units (CEUs)

- Tuition discounts through Grand Canyon University, University of Phoenix, and Northern Arizona University (NAU)

- Access to the Working Advantage Employee Discount Program, with savings on:

Gym memberships

- Car rentals

- Flights, hotels, movie tickets, and more

Qualifications

- A High School Diploma or GED

- Two years of experience in fleet administration, access control systems, or facility security functions. Experience in healthcare or behavioral health settings preferred.

- Training or experience in electronic access control systems, badge management, key control, fleet management, or vehicle safety programs preferred

- Proficiency in computer-based systems including Microsoft Office products

- Must have a valid Arizona drivers license, be 21 years of age with a minimum of 3 years driving experience, and meet requirements of Terros Healths driving policy

- Must successfully pass a TB screening and criminal background check

Physical demands of this position are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.