About this role
When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.
The Regulatory Specialist supports regulatory compliance for clinical research at Beth Israel Deaconess Medical Center (BIDMC).
Team: Sadhguru Center for a Conscious Planet, BIDMC Anesthesia
https://research.bidmc.org/bala-subramaniam
About the Role at the Sadhguru Center:
We are seeking an experienced Regulatory Specialist to lead regulatory oversight and documentation management across our clinical research portfolio. This is a high-impact role for a detail-oriented regulatory professional who thrives in a fast-paced, multi-study environment and wants to help shape the future of our regulatory operations.
As the Regulatory Specialist, you will serve as the primary regulatory point of contact across multiple active clinical studies, including large multisite trials, working closely with the IRB, sponsors, and internal study teams to ensure full compliance throughout the research lifecycle.
Key Responsibilities
Prepare and submit new research applications, respond to IRB comments on applications submitted and work with study team in getting studies activated for enrollment of patients.
Prepare and assist in submission of protocol amendments, adverse events reporting, continuing reviews, and protocol deviations.
Maintain regulatory binder and clinical study folders in Florence and SharePoint
Act as a liaison between the IRB and investigator to resolve regulatory queries and concerns.
Assist in the preparation and implementation of regulatory SOPs, and provide training to team members.
Provide regulatory oversight and documentation management for new and ongoing clinical studies.
Serve as subject matter expert (SME) for internal and external audits; maintain regulatory and quality compliance standards
Establish and continuously improve regulatory workflows and processes
Deliver training on regulatory requirements to internal staff and study teams
Qualifications
Bachelor's degree in a life sciences, healthcare, or related field, Master's degree preferred in Regulatory Affairs.
1-3 years of related work experience required
Strong working knowledge of FDA regulations, ICH-GCP guidelines, and IRB submission processes
Experienced in organizing clinical trial documents in Trial Master File format
Excellent communication skills, with the ability to manage priorities, multitask and work both independently and in a team.
Demonstrated ability of strong organizational skills and attention to detail.
Ability to comprehend and converse in English to communicate effectively.
Experience in managing Microsoft platforms, especially SharePoint preferred.
Job Description:
Essential Responsibilities:
- Prepare and submit applications (industry, cooperative groups and PI initiated studies), respond to IRB comments on applications submitted and work with study team in getting studies activated for enrollment of patients.
- Prepare and assist in submission of protocol amendments, IND safety reports, ADEERS submission, consent form changes, continuing reviews, violations and deviations to study protocols.
- Oversees reporting of AEs, SAEs, IND safety data, violations, deviations and submission of other study documents to support regulatory compliance and troubleshoots processes and procedures when issues are identified.
- Assist investigators and study teams in preparing and submitting IND applications to the FDA.
- Preparation and submission of annual reports to the FDA; submission of regulatory documents to NIH/OBA, local bio safety committees on oncology human gene transfer trials.
- Act as a liaison between the IRB and investigator to resolve regulatory queries and concerns.
- Assist in the preparation and implementation of regulatory office SOPs.
Required Qualifications:
- Bachelor's degree required; Master's degree preferred in Regulatory Affairs.
- 1-3 years related work experience required.
- Must demonstrate good understanding of FDA, cooperative group, NCI and OHRP regulatory guidelines.
- Must maintain confidential and sensitive information, set own priorities, and work both independently and collaboratively with other research and hospital personnel.
- Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.
Preferred Qualifications:
- 1-3 years of clinical trial regulatory affairs experience preferred.
Competencies:
Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.
Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.
Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.
Teamwork: Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.
Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.
Physical Nature of the Job:
Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally.
Pay Range:
$65,000.00 USD - $85,000.00 USD
The pay range listed for this position is the annual base salary range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law.