Finance & Accounting Administrator - Johnstown, PA (003-27)

Job Summary:

The Finance and Accounting Administrator supports and administers the day-to-day financial operations of NCDMM across accounting, procurement, expense management, and property functions. This position maintains accurate financial records, coordinates transaction processing and reconciliations, supports month-end and year-end close, strengthens internal controls, and prepares timely information for management review. The role serves as a key administrative resource to internal stakeholders and external vendors, independently resolves routine issues, identifies process improvements, and escalates significant matters to the Finance & Accounting Director.

Responsibilities:

- Administer the full accounts payable cycle, including monitoring the accounts payable mailbox; reviewing invoices for accuracy, coding, documentation, and approval; entering and posting invoices; preparing payment reports; coordinating payments; maintaining vendor records; and resolving discrepancies.

- Administer employee expense reimbursements and travel-related transactions by reviewing supporting documentation and policy compliance, entering expense reports, tracking advances and prepaid travel expenses, and resolving exceptions.

- Administer the procurement card program, including reviewing authorizations and receipts, reconciling activity to monthly statements, following up on missing or noncompliant documentation, preparing the monthly support package, posting transactions, and coordinating payment.

- Coordinate assigned month-end and year-end close activities, including general ledger account reconciliations, preparation and posting of journal entries, accruals and prepayments, project cost reviews, account analysis, and maintenance of supporting schedules.

- Maintain accurate accounting records and audit-ready documentation in accordance with organizational policies, contractual requirements, internal controls, and applicable accounting standards.

- Support budgeting, forecasting, cash planning, and management reporting by compiling financial data, researching variances, preparing schedules, and responding to information requests.

- Coordinate annual financial audit and tax-reporting support, including preparation of requested schedules and documentation, resolution of follow-up questions, vendor tax information maintenance, and 1099 processing.

- Administer property accounting and reporting processes, including asset additions and disposals, property records, periodic reconciliations, inventory support, and year-end reporting.

- Partner with procurement, project, and administrative staff to ensure financial transactions are properly authorized, coded, documented, and recorded in a timely manner.

- Monitor recurring deadlines and workflow status; communicate issues and recommended resolutions to the Finance & Accounting Director and relevant stakeholders.

- Develop and maintain desk procedures, templates, and process documentation; recommend and implement approved improvements that increase accuracy, efficiency, compliance, and service quality.

- Protect confidential financial and business information and exercise sound judgment when handling sensitive records.

- Maintain professional knowledge through continuing education relevant to NCDMM’s finance and administrative functions.

- Perform other related duties as assigned that contribute to the overall success of NCDMM.

Qualification Requirements:

- Demonstrated knowledge of accounting principles and experience with accounts payable, account reconciliations, general ledger activity, and financial recordkeeping.

- Ability to independently organize competing priorities, meet recurring deadlines, investigate discrepancies, resolve routine issues, and provide clear status updates to management.

- Strong attention to detail, analytical ability, professional judgment, and commitment to accurate, complete, and confidential work.

- Proficiency with Microsoft Excel and other Microsoft Office applications; experience with accounting, enterprise resource planning, expense, or procurement systems is preferred.

- Effective written and verbal communication skills and the ability to work collaboratively with employees, management, vendors, auditors, and other stakeholders.

- Ability to interpret and consistently apply policies, procedures, contractual requirements, and internal controls.

Education Requirements:

- Bachelor’s degree in accounting, Finance, Business Administration, or a related field and at least three years of relevant finance or accounting experience. An associate degree in a related field and at least five years of relevant experience, or an equivalent combination of education and progressively responsible experience, may be considered.

- Experience supporting month-end close, account reconciliations, audits, procurement card administration, expense processing, or property accounting is preferred.

Supervisory Responsibilities:

- None

Physical Requirements:

- Prolonged periods of sitting at a desk and working on a computer.

Requirements:

NCDMM delivers innovative and collaborative manufacturing solutions that enhance our nation’s workforce and economic competitiveness. NCDMM has extensive knowledge and depth in commercial and defense manufacturing areas to continually innovate, improve, and advance manufacturing technologies and methodologies. Our experienced team specializes in identifying the needs, players, technologies, and processes to attain optimal solutions for our customers. We connect the dots. That’s the NCDMM methodology. With seven locations nationwide, NCDMM manages  America Makes ,  The Youngstown Innovation Hub , and  El Paso Makes  and is a subsidiary of the Manufacturing Technology Deployment Group, Inc. ( MTDG ). Learn more at  ncdmm.org .

NCDMM is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

NCDMM, as a government contractor, is required to verify all employees through the E-Verify system to confirm eligibility to work in the United States.