Architectural Project Coordinator

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

AECOM is seeking a Project Coordinator to support our Buildings + Places team in a newly created position based in Ottawa, ON .

This is an exciting opportunity for a newly licensed Architect who is interested in developing a career in project delivery, construction administration, and project management. Working under the guidance of senior Project Managers, Architects, and Contract Administrators, the successful candidate will play a key role in supporting the delivery of architectural and multidisciplinary building projects through all phases of construction.

Leveraging their architectural training and understanding of construction documentation, the successful candidate will coordinate a broad range of contract administration, project coordination, and technical activities. Responsibilities will include supporting construction-phase services, coordinating project stakeholders and documentation, assisting with project controls and reporting, and helping to ensure projects are delivered in accordance with contractual requirements, client expectations, schedules, budgets, and quality standards.

The ideal candidate is a highly organized and proactive professional who enjoys working in a collaborative, fast-paced environment and is eager to develop both the technical and project management skills required to lead complex building projects in the future.

The responsibilities of this position include, but are not limited to:

Construction Administration

- Support day-to-day Construction Administration activities under the direction of the Project Manager and/or Architect.
- Coordinate the review and tracking of shop drawings, product data, samples, and other construction submittals.
- Coordinate and track Requests for Information (RFIs) and assist the project team in preparing responses.
- Assist with the preparation, issuance, and tracking of Site Instructions, Supplemental Instructions, Change Orders, Change Directives, and other contract documentation.
- Maintain organized logs for RFIs, submittals, changes, deficiencies, and other construction-related documentation.
- Participate in construction meetings and prepare meeting agendas, minutes, action-item logs, and follow-up correspondence.
- Attend site visits with senior team members and assist with documenting construction progress, observations, deficiencies, and outstanding work.
- Assist with deficiency reviews, substantial performance activities, project closeout, and warranty-related documentation.
- Coordinate construction-related questions with architectural and engineering teams, consultants, contractors, and client representatives.
- Follow up with project team members, consultants, and contractors to ensure required information, actions, and deliverables are completed within established timelines.

Project Coordination & Management

- Coordinate day-to-day project activities and support Project Managers in the planning and delivery of architectural and multidisciplinary projects.
- Assist with developing and maintaining project schedules, milestones, action items, deliverables, and key decision dates.
- Coordinate with internal technical teams and external consultants and stakeholders to obtain required information and follow up on outstanding actions.
- Organize and coordinate project meetings, workshops, conference calls, and other project-related activities.
- Prepare and maintain project documentation, including meeting agendas, minutes, action-item logs, status reports, presentations, and project correspondence.
- Monitor project activities and proactively identify potential coordination issues, risks, delays, or outstanding decisions, escalating them to the Project Manager as appropriate.
- Assist Project Managers with tracking scope, schedule, budget, resources, deliverables, invoices, and overall project performance.
- Support project administration activities, including change management, invoicing, forecasting, and consultant coordination.
- Assist in the preparation of project presentations, reports, and communications for internal and external stakeholders.
- Maintain organized project files, records, databases, and project management systems in accordance with company and project requirements.
- Take initiative to identify opportunities to improve project coordination, communication, workflows, and efficiency.
- Take on progressively greater project management responsibilities as experience and capabilities develop.

Architectural & Technical Coordination

- Assist with the preparation and coordination of architectural drawings, details, specifications, and other project documentation.
- Coordinate architectural information with structural, mechanical, electrical, civil, and other disciplines.
- Review drawings and consultant information for interdisciplinary coordination and identify potential conflicts or missing information.
- Support drawing reviews and quality-control processes.
- Assist in resolving technical and coordination issues during design and construction.
- Work within established BIM, document-management, and project delivery standards.
- Maintain accurate and organized project records throughout the design and construction process.

Qualifications

Minimum Requirements

- Bachelor’s degree in Architecture or a related field.
- Registered Architect or eligible for registration with the applicable provincial architectural association.
- Demonstrated understanding of architectural design, construction documentation, and construction administration principles.
- Effective written and verbal communication skills and the ability to coordinate activities across multidisciplinary teams.
- Ability to apply education, training, and foundational professional knowledge to perform typical assignments with guidance and oversight.
- Ability to manage multiple tasks, maintain organized project records, and prioritize work in a deadline-driven environment.
- Ability to identify routine project issues, apply established procedures and protocols, and escalate more complex matters appropriately.
- Ability to build relationships and exchange information within project teams and with internal and external stakeholders.
- Willingness to perform site visits and participate in construction-phase activities.

Preferred Qualifications

- Professional architectural registration with the Ontario Association of Architects (OAA).
- 1+ years of experience supporting construction-phase Contract Administration on building projects.
- Experience reviewing and coordinating RFIs, shop drawings, submittals, change orders, supplemental instructions, payment applications, and project closeout documentation.
- Familiarity with Canadian construction contract administration practices, including CCDC contract documents and procurement procedures.
- Working knowledge of project management principles, including scope, schedule, budget, risk, change management, and project controls.
- Experience coordinating multidisciplinary architectural and engineering project teams.
- Proficiency with Microsoft 365, Bluebeam Revu, Autodesk Revit, and common document-management platforms.
- Familiarity with BIM coordination processes and multidisciplinary project delivery environments.
- Strong organizational skills, attention to detail, and a disciplined approach to document control and record management.
- Experience supporting federal, institutional, commercial, healthcare, transportation, or public-sector infrastructure projects.
- Demonstrated interest in pursuing a long-term career path in project management, contract administration, and construction-phase project delivery.

Additional Information

- Relocation is not available for this position.
- Sponsorship for Canadian employment authorization is not available for this position.

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. Artificial intelligence will be used to support the screening, assessment, and selection of applicants for this role. Final hiring decisions are made by the hiring team.