Labor and Fleet Coordinator

MUZA is seeking an organized, detail-oriented Labor & Fleet Coordinator to support the Labor & Fleet Manager with scheduling, attendance tracking, field communication, and fleet administration. The ideal candidate is proactive, proficient in Excel and data management, and focused on improving accuracy, efficiency, and day-to-day operations.

Essential Duties & Responsibilities

Manpower Scheduling & Field Support

- Assist the Labor & Fleet Manager in maintaining accurate 1-week, 3-week, and 3-month labor schedules and forecasts.

- Update labor scheduling tools based on information provided by the Labor & Fleet Manager and Project Managers.

- Assist with gathering and organizing project staffing updates to assist with labor meeting preparation and forecasting.

- Assist with timely updates to HH2 and other internal systems to reflect field employee assignments and changes.

- Review timekeeping records weekly prior to payroll.

- Communicate approved job assignments, schedule changes, and general updates to field employees and foremen as directed.

Field Employee Tracking & Administration

- Maintain field employee tracking spreadsheets, including skills, experience, certifications, and project assignments.

- Track apprentice and pre-apprentice work experience to help identify opportunities for varied training and development.

- Maintain organized records and reports to support field workforce planning and decision-making.

Fleet Administration

- Assist with tracking company vehicle assignments and authorized take-home requests.

- Assist with maintaining vehicle maintenance records and track upcoming service needs.

- Assist with scheduling routine maintenance, inspections, and repairs as directed by the Labor & Fleet Manager.

- Provide administrative support for other fleet-related activities as needed.

General Administrative Support

- Prepare, update, and maintain spreadsheets, reports, and tracking tools to support the Labor & Fleet Manager.

- Identify opportunities to improve the accuracy, organization, and efficiency of administrative processes.

- Assist with communication between field employees, foremen, Project Managers, and the Labor & Fleet Manager.

- Perform other duties as assigned to support field operations.

Qualifications

- Previous experience in an administrative, scheduling, or operations support role preferred.

- Strong proficiency in Microsoft Excel and ability to organize and maintain detailed information.

- Experience with Monday.com or similar system preferred.

- Strong organizational skills, attention to detail, and ability to manage multiple priorities.

- Excellent written and verbal communication skills.

- Ability to work independently while supporting the priorities and direction of the Labor & Fleet Manager.

- Proactive problem-solving skills and a willingness to identify process improvements.

- Ability to maintain confidentiality and professionalism when handling employee information.

- Construction or manufacturing industry experience preferred but not required.